What are the responsibilities and job description for the Event Planner position at Apex Systems?
Client : CZI
Position : Event Planner
Location : Redwood City, CA
Contract Length : 9 months
Pay Rate : 40 - 50 / hr
Key Responsibilities
- Plan and execute multi-day, in-person scientific events, including grantee meetings, workshops, and hackathons.
- Lead planning meetings, develop event timelines, and coordinate logistics with staff to ensure timely execution within budget.
- Serve as the primary point of contact for internal stakeholders, meeting attendees, and external partners.
- Manage all logistical aspects of events, including registration, attendee tracking, presentation materials, participant travel and lodging, and budget oversight.
- Liaise with vendors, negotiate contracts, and oversee vendor relationships to ensure high-quality service.
- Lead on-site event production and coordination, including venue setup, guest reception, vendor management, and troubleshooting as needed.
- Collaborate with the broader Events & Engagement Team to support additional initiatives as required.
Qualifications & Experience
