Maintenance Planner

Job#: 2070556

Job Description:

Job Description:

The Maintenance Planner is a critical role within the maintenance organization, responsible for managing, creating, and updating the maintenance planning strategy to ensure effective and optimal use of maintenance budgets. This role involves developing standards and procedures for maintaining assets, conducting improvement analyses, reviewing maintenance planning strategies, monitoring performance data, and organizing and reviewing the department's day-to-day maintenance work under the direction of the Maintenance Manager. Collaboration with maintenance team leaders, operations team leaders, operations planners, and quality teams is essential.

Essential Functions:

• Understand and analyze Overall Equipment Effectiveness (OEE).
• Execute and improve Preventative Maintenance (PM) and Corrective Action (CAL) tasks.
• Evaluate equipment performance criteria for condition monitoring and failure analysis.
• Provide guidance on applying maintenance procedures, policies, and standards.
• Write Inventory (INV) requests for Maintenance and create Corrective and Preventive Actions (CAPA) to resolve issues.
• Support other Team Leaders with training and payroll.
• Work with contractors and vendors to track performance requirements.
• Partner with operations, functional, and management personnel to optimize the maintenance process.
• Organize and review day-to-day maintenance operations.
• Reserve time on the production schedule for PMs, CALs, and Corrective Maintenance (CMs).
• Facilitate weekly and monthly scheduling and reliability meetings.
• Prepare draft schedules for ready-to-schedule work orders.
• Update schedules based on production execution and adjust maintenance activities accordingly.
• Forecast work schedules at least three months in advance aligned with the operations schedule.
• Identify equipment availability with operations.
• Update and maintain KPI reporting for Maintenance Planning & Scheduling attainment.
• Coach and mentor Maintenance Planners across business units.
• Create Out of Tolerance (OOT) reports for calibrated equipment not within specifications and submit to Quality for approval.
• Maintain CMMS database system codes and asset information.
• Manage and optimize inventory and spare parts requirements for preventive and planned maintenance tasks.
• Analyze maintenance and asset performance data to develop targeted maintenance and lifecycle replacement strategies.
• Prepare weekly, monthly, quarterly, yearly, and other reports.
• Lead cross-functional teams for shutdowns, major rehabilitation planning activities, and quality projects.
• Participate in planning renewals and related projects, such as annual maintenance shutdowns.
• Perform special projects and other related duties as assigned.

Other Functions:

• Track services, special tool availability, and materials to facilitate safe and effective maintenance work execution.
• Facilitate communication activities and act as liaison between hourly colleagues and other leaders at the site.
• Lead and coordinate Root Cause Problem Solving Analysis focused on process failures.
• Create a work environment that embraces change and implements goals to meet business requirements.
• Make recommendations for maintenance strategy changes.
• Perform special projects and other related duties as assigned.
• Collect documentation improvement opportunities for review and approval with the Reliability Improvement Team.
• Work from drawings, schematics, and specifications and interpret blueprints, plans, and schematics.
• Demonstrate knowledge of electronic repair practices and methods.
• Exercise good judgment in planning and detailing maintenance work.
• Communicate effectively both verbally and in written form.
• Comprehend and adhere to regulatory procedures.
• Support the Reliability Management Process through continuous improvement.
• Initiate updates or creation of documentation for existing equipment based on gaps identified from planning and execution of work orders.
• Audit project documentation packages for new equipment to ensure completeness and standards compliance.
• Recommend upgrades to master data and documentation standards.
• Meet all quality requirements to ensure timely completion of work orders.
• Create OOT reports for calibrated equipment not within specifications and submit to Quality for approval.

Education and/or Experience:

• University/bachelor's degree in engineering, scientific, or related discipline preferred. Exceptional candidates with industrial maintenance planning experience will be considered without a bachelor's degree.
• Vocational, Certificate, Technical, or associate degree is equivalent experience preferred.
• Minimum of five years of total experience required.
• Experience in a regulated environment preferred.
• Experience leading technical maintenance teams preferred.
• Minimum of three years of maintenance planning experience preferred.
• Previous experience in a healthcare manufacturing environment preferred.
• Flexibility in work hours required (must be available to work outside normal working hours or return to the site based on demand/business needs).
• Strong analytical skills required.
• Excellent technical writing skills required.
• Proficiency with MS Office required.

Work Environment and Physical Demands:

• Perform tasks with exposure to adverse environmental conditions.
• Ability to lift a minimum of 50 pounds.
• Effectively utilize appropriate safety equipment and procedures.
• Climb/descend ladders and work in elevated locations.
• Work in adverse weather conditions.
• Demonstrate normal color perception, hear audible alarms, and detect abnormal equipment sounds.
• Visually and physically inspect equipment and processes at any time of the day or night.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or .

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6 months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.

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