What are the responsibilities and job description for the Project Coordinator position at Apex Systems?
Client: Fortune 100 Company
Title: Project Coordinator
Location: Redmond, WA - Onsite
Contract Duration: 12 Months
Years of Experience Required: 4 years of project coordination experience
Job Description:
Our Client is developing the future of virtual and augmented reality. As an Project Coordinator you will be a critical member of the team and work closely with a multi-disciplinary group of research teams. You’ll ensure that all the operational needs of the team are met to enable our ambitious research programs to succeed. You will work with teams across RL-R including other research teams, product, legal, finance, HR, operations, and facilities to build impactful relationships, serve as a dependable point of contact, and ensure your program’s needs are met. To do this, you will need a blend of project management and operations acumen to collaborate cross-functionally. To be successful, you will be eliminating barriers to your team's success.
Responsibilities:
- Vendor management/support (with PM guidance - set up new Non-disclosure agreements, Statements of Works, and vendor on-boarding).
- Track key metrics and suggest improvements on project management methods
- Coordinate with procurement and logistics team (create tasks for purchase orders, track shipments from suppliers, help ship packages to external partners within and outside US); follow up from procurement to payment
- Set up team and external meetings
- Track team assets, consumable inventory and archived items
- Take notes/document team meetings with action items to meeting attendees; follow up on action items
- Collaborate with PMs to communicate project needs
- Organize documentation and team libraries on Google Drive and SharePoint
- Assist with planning, setting up, organizing, and maintaining lab, demo and storage spaces
Here are our top 3 needs for the role:
- Procurement/Shipping
- Space/lab coordination- Feet on the ground
- Project budget reporting/tracking
