What are the responsibilities and job description for the Project Cost Analyst position at Apex Systems?
Job# : 2063026
Job Description : Project Cost Analyst
Hours M-F 8-5, possibility of OT with permission.
Possibility to convert based on performance.
This position is currently designated as hybrid work, currently three days a week, remaining two days will be remote.
Beginning June 1, 2025, will move to five days a week in office.
Candidates must be local to Columbus, OH and surrounding areas. Will not consider candidates that require relocation from another state.
Coordinates project cost analysis and controls for team activities supporting the Project Managers (PMs), or other staff, including overseeing the cost reporting for multiple projects and monitoring project budgets to assure accurate depiction of project cost on intermediate projects under some supervision. Input of budgets within the corporate systems, providing ongoing forecast updates and variance analysis at the program and project levels, input and tracking of key performance indicators (KPIs), and working collaboratively with project teams to implement project management best practices throughout the project lifecycle. Provide communication and develop partnerships with internal and / or external customers. Responsible for the creation of work orders and having direct interface in coordinating with external contractors and vendors to integrate these parties into the overall project budget and schedule.
Essential Job Functions & Tasks :
1. Coordinate project meetings and work with project team members on project activities. Support the PM in the preparation and updating of project documentation and planning.
2. Assist with preparing forecasts of project spending and cash flows, budget variance monitoring, cost tracking / analysis. Depending on business unit needs, provide analysis and verification for Sarbanes Oxley (SOX) activities and assist with providing input to annual budget, capital forecasts, five-year plan and improvement requisitions. Perform estimate vs. actuals analysis.
3.Collaborate with Project Management (PM) and other vested parties to perform variance reporting and / or establish original baseline budgets that are time-phased with dates from the system schedule. Create project breakdown structures.
4. Perform some departmental organizational functions when necessary and as assigned to ensure the smooth operation of project functions. This might include tracking, analyzing, and verifying information for unvouchered liabilities (UVLs), keeping project system records current and complete, and coordinating the work order process related to a project from creation of the work order through in-servicing and closing.
5. Depending on the business unit assigned, assist in the contracting process. This might include bidding activities, analysis of cost, cost tracking, etc.
6.Communicate with project team, resources, and other internal and external stakeholders on various budgetary items. Work with others in both supplying information and seeking assistance as necessary.
7. Perform varied assignments demonstrating technical knowledge and analytical techniques to solution of problems or analysis. Apply problem solving skills to resolve technical problems and initiate solution techniques.
8. Develop and compile KPIs that are measurable outcomes.
9. Providing strong teamwork with colleagues, vendors and / or customers and responding to customer / vendor inquiries, resolving work order issues and / or implementing action plans in a fast-paced, results-oriented team.
10. Understand the project / work management organizational standards and assist in the management of projects to those standards. Adhere to the guidance and standards put forth by the Project Management Governance Committee.
11.Depending on the assigned business unit, coordinate work activities of others within work group, team or those external to the company including contractors, vendors as required to resolve routine technical tasks and field work activities. Make decisions and contribute to team decision making and consensus building.
Basic Qualifications : With a qualified Bachelors degree, one (1) year of qualified experience; with a qualified Associates degree, three (3) years qualified experience.
Qualified degrees must be in a related field from an accredited university or college and could include Business, Construction Management, or Project Management.
Qualified experience includes utility specific operations knowledge / experience with a good working knowledge of work processes and procedures. Experience should be in operations, planning, project management, cost tracking analysis, forecasting, project budgets, working with some accounting principles.
Additional Requirements :
1.Demonstrate ability to manage time effectively and efficiently and demonstrate organizational and planning skills, as well an aptitude for accuracy, attention to detail and ability to achieve goals
2. Demonstrates a basic level of technical knowledge related to writing and verbal communication.
3. Proficient in use of computer and Microsoft Office products including Word, Excel, Outlook and PowerPoint.
4. Team player with ability to work and collaborate well with others.
5. Understand and support the policies, values, principles, structure and behavior.
6. Exposure to corporate accounting and project cost management systems, construction environments, earned value management, and scheduling systems is preferred but not required.
7.Demonstrate an attitude and desire to listen to and satisfy both internal and external customers who use and depend upon our work
EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or 844-463-6178
Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.
