Purchasing Coordinator

Position Overview:

The Purchasing Coordinator/Agent manages procurement of products, software, and service renewals for internal use and client needs. This includes sourcing, ordering, tracking, and receiving physical and virtual goods. The role also provides backup support to the accounting team, particularly in accounts payable and receivable.

Key Responsibilities:

Procurement & Purchasing:

• Purchase hardware, software, licenses, and services from vendors
• Monitor delivery schedules and update procurement systems to ensure product availability aligns with project timelines and departmental needs
• Utilize distributor relationships to source products at optimal price and availability
• Manage RMA (Return Merchandise Authorization) processes
• Manage and process hardware and software renewals, ensuring internal teams and support tickets are updated for timely deployment and service continuity
• Evaluate supplier pricing and offerings
• Review contracts, terms, and service level agreements

Sales & Client Support:

• Support internal teams with procurement and renewals
• Fulfill external client sales requests and license/warranty renewals
• Research products for compatibility and availability
• Assist Sales Reps and Engineers with quoting for complex projects and RFPs
• Identify compatibility issues or gaps and suggest improvements

Administrative Support:

• Provide backup for accounting department with light administrative duties
• Follow and help maintain standard operating procedures
• Maintain documentation for procurement functions
• Cross train peers on procurement duties

Preferred Skills & Experience:

• 2 years in procurement or accounting
• Technical understanding of products
• Experience with ERP/MRP systems, quoting, and procurement platforms
• Strong vendor communication and negotiation skills
• Analytical and problem-solving abilities

Hourly compensation expected to start at $25 an hour and up Dependent on Experience.

Expected work hours of 8–5 PM PST (open to remote)

Preferred Attributes:

• Organized, detail-oriented, and process-driven
• Tech-savvy and trustworthy
• Collaborative, adaptable, and service-minded

Performance Standards:

• Strong client relationships and timely task completion
• Professional communication and teamwork
• Compliance with company policies and procedures
• Ongoing professional development and certifications
• Ability to work independently

Physical & Work Requirements:

• Lift 10–30 lbs; sit up to 8–10 hours/day
• Occasional crawling, kneeling, or squatting
• Frequent computer and phone use
• Full hearing and correctable vision required
• Occasional travel, evenings, or weekends for projects

Additional Requirements:

• Valid driver's license and reliable transportation
• Adherence to company dress code