Accounts Payable Manager

About Us:

We are dedicated to providing exceptional waste management services to our community. We believe in safety, reliability, and environmental responsibility. Our team is committed to ensuring waste is collected, handled, and disposed of in a sustainable and efficient manner.

Job Summary:

The Accounts Payable Manager oversees the accounts payable process, ensuring that all invoices are processed accurately, and payments are made in a timely manner. This role involves supervising the accounts payable team, optimizing processes, managing vendor relationships, and ensuring compliance with company policies and accounting standards. The Accounts Payable Manager will play a key role in maintaining financial accuracy, supporting the company's financial operations, and contributing to overall operational efficiency

Key Responsibilities:

Invoice Management: Oversee the timely and accurate processing of invoices, ensuring they are properly matched with purchase orders, receipts, and contracts.

Payment Processing: Ensure the accurate and timely disbursement of payments to vendors, including checks, ACH transfers, and other methods as appropriate.

Reconciliation & Reporting: Review and approve reconciliations of accounts payable transactions, vendor statements, and discrepancies. Prepare detailed accounts payable reports for senior management, identifying potential issues and recommending solutions.

Vendor Relations: Build and maintain strong relationships with vendors, ensuring effective communication and addressing inquiries, disputes, or discrepancies in a professional manner.

Compliance & Controls: Ensure all accounts payable processes comply with company policies, internal controls, and relevant financial regulations. Develop and implement process improvements to streamline operations.

Month-End Close Support: Coordinate and assist with month-end closing activities, ensuring that accounts payable transactions are accurately recorded and reported.

Process Improvement: Continuously assess and improve accounts payable workflows and systems to increase efficiency, reduce errors, and improve payment accuracy.

Budget & Cash Flow Management: Collaborate with the finance team to manage cash flow and ensure the timely processing of payments within budgetary constraints.

Audit Preparation: Prepare necessary documentation for internal and external audits and assist in responding to audit inquiries.

Other Duties: Perform other related duties as required to support the finance department and company operations.

Qualifications:

Education:

Experience:

• Strong understanding of basic accounting principles.
• Proficient in Microsoft Office Suite, particularly Excel (experience with accounting software preferred).
• 5 years of experience in accounts payable or accounting, with at least 2 years in a supervisory or managerial role.
• Solid understanding of accounts payable processes, including invoice processing, payment management, and financial reporting.
• Excellent organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Strong communication and problem-solving skills.

Skills:

• Ability to spot discrepancies, errors, and inconsistencies in invoices and payments.
• Efficiently manage time and prioritize tasks to ensure deadlines are met, even in a fast-paced environment.
• Strong verbal and written communication skills to liaise with vendors and internal teams.
• Ability to identify issues and find solutions quickly, especially when discrepancies arise.
• Maintain accurate and well-organized records for easy retrieval and reporting.
• Familiarity with accounting software such as QuickBooks, SAP, or other ERP systems.
• Strong skills in Excel, including the ability to create spreadsheets, use formulas, and manage data.
• Comfortable working with numbers and understanding basic financial transactions.
• Demonstrate a high level of integrity when dealing with financial data and vendor information.
• Ability to work well with colleagues across departments and provide assistance as needed.

Working Conditions:

• Full-time position, Monday through Friday.
• Travel, evenings, and weekend hours may be required.
• Position may be office-based or remote, depending on company policy.

Compensation & Benefits:

• $65,000 - $75,000 Annual Salary
• Medical, Dental, & Vision Insurance
• Matching 401k
• Long Term & Short Term Disability
• Life Insurance
• Paid Time Off

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.