What are the responsibilities and job description for the People Operations Coordinator position at apexanalytix?
About Us:
At apexanalytix, we’re lifelong innovators! Since the date of our founding nearly four decades ago we’ve been consistently growing, profitable, and delivering the best procure-to-pay solutions to the world. We’re the perfect balance of established company and start-up. You will find a unique home here.
And you’ll recognize the names of our clients. Most of them are on The Global 2000. They trust us to give them the latest in controls, audit and analytics software every day. Industry analysts consistently rank us as a top supplier management solution, and you’ll be helping build that reputation.
Read more about apexanalytix - https://www.apexanalytix.com/about/
Quick Take
We are seeking a detail-oriented and proactive People Coordinator to manage end-to-end onboarding, background verification, and Internship Program coordination while also supporting office operations. This role is critical in ensuring a seamless employee experience from pre-joining through onboarding and supports cross-functional coordination with IT, vendors, and facilities.
The Work
Onboarding & Compliance
- Manage the complete onboarding process for new hires and interns.
- Conduct I-9 verifications and ensure all employment documentation is completed accurately and on time.
- Coordinate with internal stakeholders and new employees to ensure a smooth pre-joining and Day 1 experience.
Background Verification
- Oversee the background verification process for all new hires globally.
- Collaborate with and manage our current background verification vendor.
- Monitor and track BGV reports, flag exceptions, and escalate as needed
IT Coordination
- Liaise with the IT team to ensure timely provisioning and delivery of laptops and other IT assets for new joiners.
Internship Program & Campus Engagement
- Coordinate internship onboarding, engagement, and offboarding.
- Support logistics and coordination for career fairs and university events.
- Act as a point of contact for interns and provide support throughout their tenure.
HR Administration
- Manage office supplies and pantry inventory to ensure availability at all times.
- Handle courier and mailroom services – incoming and outgoing.
- Maintain relationships with office vendors and service providers for timely service delivery.
The Must-Haves
Bachelor’s degree in human resources, Business Administration, or a related field.- 1–3 years of experience in onboarding coordination and HR operations.
- Working knowledge of background verification processes and employment documentation.
- Strong communication and coordination skills.
- Proficiency in Microsoft Office; familiarity with HRIS and ticketing tools preferred.
Over the years, we’ve discovered that the most effective and successful associates at apexanalytix are people who have a specific combination of values, skills, and behaviors that we call “The apex Way”. Read more about The apex Way - https://www.apexanalytix.com/careers/
Benefits
At apexanalytix we know that our associates are the reason behind our successes. We truly value you as an associate and part of our professional family. Our goal is to offer the very best benefits possible to you and your loved ones. When it comes to benefits, whether for yourself or your family the most important aspect is choice. And we get that. apexanalytix offers competitive benefits for the countries that we serve, in addition to our BeWell@apex initiative that encourages employees’ growth in six key wellness areas: Emotional, Physical, Community, Financial, Social, and Intelligence.”
With resources such as a strong Mentor Program, Internal Training Portal, plus Education, Tuition, and Certification Assistance, we provide tools for our associates to grow and develop.
