What are the responsibilities and job description for the Subcontract Specialist position at APi HVAC Services?
HVAC Shared Services, powered by APi Group, is looking for a Subcontract Specialist to join our growing team. A successful Subcontract Specialist has a passion for accounting and a strong attention to detail in their everyday work and tasks. In addition, the incumbent must have the versatility to excel at all levels of work – from the mundane to the pivotal.
HVAC Shared Services
The Shared Services team is made up of 4 separate operating companies of APi Group; Metropolitan Mechanical Contractors (MN), NAC Mechanical & Electrical Services (MN), Grunau (WI) and Tessier’s (SD). This position will be located at our Grunau office in Oak Creek, WI. This is an on-site position.
Role Responsibilities:
- Enter Subcontract Purchase Orders and Change Orders.
- Process and maintain Subcontractor MSAs and compliance documents
- Enter Subcontract certificates based on billing requirements (AIAs etc)
- Payment of Subcontractor Invoices
- Process and maintain Subcontractor Statements
- Execute administrative tasks including but not limited to filing, scanning, cost transfers, closing PO's, and answering phones as needed
- Provide support for the Project Accountant team, as necessary
- Ability to be on the phone and computer consistently throughout the day
- Physical ability to lift 50 pounds.
Requirements:
2 years minimum experience working in an administrative role
Experience working with contracts
Proficient working with Office Suite including Excel
Construction Industry experience a plus
Experience working with subcontractor agreements a big plus
PAY RANGE: Competitive hourly wage (depending on experience) plus incentive
BENEFITS: Medical, Dental, Life Insurance, Competitive PTO/Benefits package, matching 401K, Profit Sharing, Opportunity to participate in Employee Stock Purchase Program.
STATEMENT: APi HVAC Shared Services. is an Equal Opportunity Employer. We encourage Minorities, Women, Protected Veterans and Individuals with Disabilities to apply. Grunau intends to make reasonable accommodations for qualified job applicants and employees with disabilities.
