Document Control Coordinator

Client : Fortune 500

Scroll down to find the complete details of the job offer, including experience required and associated duties and tasks.

Client : Document Control Coordinator

Location : Lake Mary, FL

Duration : 12 Months (Extension Possible)

Schedule : Mon – Fri; 08 : 00 AM – 05 : 00 PM EST

Responsibilities :

Provide assistance to all Quality Control Groups in relation to Quality Control, customer and vendor document control activities.

Generate Document Transmittals and issue / distribute documents and inspection notices for Client review / approval.

Monitor the flow of documents and inspection notices "to and from" different disciplines, highlight areas of concern to immediate supervisor and resolve the issues immediately.

Organize document filing and retrieval in accordance with Quality Control procedures.

Generate required reports on a defined schedule or as and when required.

Monitor and track 3rd party inspection invoices, POs and budgets

Monitor and track quality department manhours

Assist with the generation of Calibration Certificate Document Packages for all projects assist, as necessary to generate / revise the HRSG quality record packages

Help users with any questions related to the use of the document management software.

Help users with converting documents to pdf formats.

Inform Supervisor / Management of Project Document submission status.

Coordinate the transfer of Quality Control technical documents

Monitor the comments management, Quality Control, and vendor Document Control activities.

Improve the visibility of documentation submitted and processed on time in accordance with project schedules.

Track and issue inspection notifications according to project schedules

Qualifications :

Very good knowledge of database, project management, spreadsheet, and word processing software, and electronic mail.

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) software and Document Management software. Knowledge of SharePoint.