Administrative Assistant IV

Duration : 3 months (possibilities of extension)Summary : Role will support several VPs and an AVP with Executive Admin tasks. Heavy calendar management, travel booking, expenses, assisting with planning and setting up conference rooms, catering, etc.Responsible for providing administrative support to senior management and staff. Coordinates multiple projects; orchestrates meetings, researches agenda items, analyzes data and compiles reports. Maintains necessary office supplies and ensures various equipment is properly configured, installed and maintained. Works with moderate supervision / guidance. Is accountable for individual results and impact on team.Responsibilities : Provides administrative and clerical support including correspondence, office management tasks, filing, research, and various projectsPractices good judgment, discretion, and confidentiality of sensitive information regarding department activitiesEffectively, and in a timely way, manages calendars and meeting coordination with senior executives, staff, and external partnersSubmits expense reports on behalf senior leadersSupports with travel bookings as neededCreates intricate spreadsheets, Word documents and / or PowerPoint presentationsScreens and directs incoming phone callsHandles maintenance of all office equipmentRegular, consistent, and punctual attendance. Must be able to work nights and weekends, variable schedule(s) and overtime as necessaryOther duties and responsibilities as assignedUnderstand our Operating Principles; make them the guidelines for how you do your jobOwn the customer experience - think and act in ways that put our customers first, give them seamless digital options at every touchpoint, and make them promoters of our products and servicesKnow your stuff - be enthusiastic learners, users and advocates of our game-changing technology, products and services, especially our digital tools and experiencesWin as a team - make big things happen by working together and being open to new ideasBe an active part of the Net Promoter System - a way of working that brings more employee and customer feedback into the company - by joining huddles, making call backs and helping us elevate opportunities to do better for our customersDrive results and growth.