NOW HIRING FULLY REMOTE MANAGER OF PAYROLL
- The Manager of Payroll will :
Function with autonomy, diplomacy and professionalism within the guidelines established by this organization
Promote the wellbeing of the human aspect of this organization and report any concerns to the Vice President of FinanceFunction with the highest esteem in dealing with all employees, supervisors, and consumers of this organizationBe an advocate for all the policies and protocols of the organizationMajor Responsibilities
PERFORM AND / OR SUPERVISE ALL DUTIES RELATED TO FINANCE DEPARTMENTPAYROLL MANAGEMENT
Plans, organizes and directs all aspects of payroll, benefit payment / reimbursement, claims and payment processing
Assist with all fiscal matters relating to APIS SERVICES.Monitor and manage all day-to-day fiscal services relative to PayrollAssist the auditors in the annual audit process to ensure all questions are answered in an accurate and timely mannerDevelop and implement programs to make certain APIS SERVICES is following all fiscal regulations imposed by the County, State and / or Federal Government agenciesSelects and trains / orients departmental personnel. Recommends merit increases, promotions and disciplinary actionsMonitors the use of an automated timekeeping system used throughout the organization for hourly employeesProvides assistance to all management staff related to the performance of financial management mattersSTAFF ACCOUNTANTPAYROLL PROCESSING
Maintain all payroll records
Process all employee change notices received from the Human Resource DepartmentEnter payroll information weeklyProcess payroll journal entry bi-weeklyDistribute all pay stubs bi-weeklyProcess downloads from payroll vendor and print reportsProcess manual payroll checks as neededMaintain payroll verification forms per payrollEnter all employee job distributionsInteract with payroll vendor with respect to payroll related technical issues to ensure accurate payroll data on an ongoing basisProcess third party payments per payrollPrepare budget information for all Community Homes per payrollDistribute W-2 and OPT Tax formsCompare all payroll entries to report from payroll vendorDistribute time sheets for Programmatic review and make any necessary adjustments as notedAdhere to all automated timekeeping protocolsEMPLOYEE TIMECARDSRecipient number
Service codeNumber of unitsPayroll codeDetermine accuracy and add itemsDocument TotalsPlace in numerical order by payroll codeStaple togetherGrand total all cards and expensesInput service units into Service Unit System and Excel SpreadsheetVerify and reconcile timecard batches to payroll vendor and automated timekeeping system totalsPrepare final Excel spreadsheet at end of pay weekPrepare and distribute overtime chartPrepare bi-weekly Training Schedule ReconciliationEnter weekly clinical units into the Service Unit SystemINSURANCE DEDUCTIONSUpdate insurance premium deductions per employee
REPORTSRun various payroll reports as requested by Human Resources and Management
Receive and process payroll reports, employee checks, and direct deposits from payroll vendor bi-weeklyPAID TIME OFFTrack employee on-call, paid time off, and holiday pay
Maintain paid time off reports and balancesWORKER’S COMPENSATIONProcess workers compensation journal entry monthly
OTHER ESSENTIAL ELEMENTSAssist with other fiscal duties as requested by Fiscal Management
ADHERE TO AND FOLLOWThe By-Laws of the Corporation and as set forth in the Articles of Incorporation
Job Qualifications
Bachelor’s degree in finance or related fieldEducation and Experience :
Master’s degree in finance or related field preferredCertified Public AccountantFive (5) to seven (7) years’ experience working in a non-profit organizationKnowledge of the principles of management sufficient to direct professional staffKnowledge of human services financing and budgeting requirementsKnowledge of tax and federal reporting requirementsKnowledge of GAAPKnowledge of governmental accounting protocols, contract negotiations and preparation, and record keepingExcellent communication skillsExcellent computer skillsExcellent writing, documentation, and financial skillsExcellent organizational skillsTeam PlayerApis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterments. Apis Services, INC and affiliate’s provides equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy / childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment.
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