Claim Specialist

Job Description

Job Description

Description :

Place of Work : US NA HQ - Orlando Office

Mission of function :

The Claims specialist will support Commercial Site Administrator and Commercial Project Manger in the financial administrative tasks on a construction site and reports functionally to the Commercial Site Management and disciplinary to the SCOs Managers in the back-office, aside from managing the Claim process with our preferred supplier.

Dimension of function :

Supporting the Commercial Site Manager & Senior Admins to ensure financial and commercial processes on site are properly adhered to, the Commercial Site Administrator will be part of the site team to assist with the day-to-day finance topics including forecasting, quality assurance of costs on site, purchase ordering, processing, and checking invoices from suppliers and reporting of costs.

Areas of Responsibility :

Procurement - Support the Purchase Order (PO) process to raise PO requisitions send

POs to suppliers, monitor and ensure adherence to purchasing processes. Ensure Short

Order process executed on-site including raising, filing and monitoring of all short orders.

Check validity of supplier invoicing and ensure correct posting against PO's and act as

contact person for suppliers for invoices and payments.

Cost Controlling Support the Commercial Site Manager with the input on site purchases

to improve cost controlling and forecast quality

Asset Management Ensure Site inventory in place and is monitored : to set-up and

maintain assets log and carry out regular inventory checks

Commercial Documentation ensure site inventories, purchases, assets and equipment

are tracked, monitored and logged. To support on ad hoc admin tasks

Competencies :

Business Administration and Finance Purchase Ordering, Invoices, cost controlling and

analysis.

Advanced communication skills in multicultural environments.

English language proficiency.

Advanced IT Skills - MS Outlook, Office 365 (Excel, Word, OneDrive).

Team player.

Self-motivated and trustworthy.

Quality Oriented

Knowledge and interest in industry - wind turbine industry, construction projects.

Safety awareness

Analysis / statistics

• OSHA10 or Equivalent

Qualifications : Professional :

Proven experience as office / business administrator, assistant or relevant role.

Qualifications in Finance and Business Administration studies will be an

advantage.

Project / Process

Familiarity with office management procedures and preferably within the

Offshore Wind Industry.

Intercultural

Living and working experience in an intercultural environment

Capabilities : Team Skills

Ability to Learn

Communication Skills

Customer Focus

Ability to Analyze

Change Orientation

Contacts :

Internal - Finance and Commercial teams, Site Management and Site Team, Site Support,

Departments and all other internal Interface to / from the site.

External - Customers, subcontractors, suppliers and all other external contacts to / from the

site

Additional Requirements :

This role is site based in Orlando Florida

Local resumes for the area only.

Training and certificates : Country specifics may apply OSHA 10

PPE : Glasses, boots, helmet, gloves and high visibility jacket.

Is there potential for this to convert to a full time position?