What are the responsibilities and job description for the Executive Assistant and Project Coordinator position at Apolis?
Role: Executive Assistant and Project Coordinator
Work Location: Hybrid /Frisco, Tx/ Local Only
Duration: 3 Months
Rate: $60/hr on W2 OR $72/hr on C2C
Roles and Responsibilities:
"The Executive Assistant and Project Coordinator will provide high-level administrative support to senior executives while also managing and coordinating various projects across departments.
The role requires strong organizational skills, attention to detail, and the ability to juggle multiple tasks and projects simultaneously.
This role will act as a liaison between executives, stakeholders, and project teams, ensuring smooth execution of business priorities.
Key Responsibilities :
Executive Assistance:
Calendar Management: Manage and coordinate executives' schedules, appointments, and travel arrangements.
Travel Coordination: Arrange business travel, accommodations, itineraries, and expense reporting.
Confidentiality: Handle sensitive information with discretion and maintain a high level of professionalism.
Project Coordination:
Project Management: Support project planning, tracking milestones, deadlines, and deliverables.
Stakeholder Coordination: Work closely with internal teams and external vendors to ensure alignment on project goals.
Documentation: Create, maintain, and distribute project-related documents such as timelines, reports, and status updates.
Problem Solving: Proactively identify issues, roadblocks, and risks, and help develop solutions to keep projects on track.
Reporting: Provide regular status reports to leadership on project progress and any outstanding issues.
Required Skills & Qualifications :
Education: Bachelor’s degree in business administration, communications, or a related field preferred.
Experience: 5 to 8 years of experience in executive support and project coordination.
Technical Skills : Proficiency in MS Office Suite (Excel, PowerPoint, Word, Outlook). Experience with project management tools like MS Project is a plus.
Communication: Strong verbal and written communication skills with an ability to interact professionally with all levels of an organization.
Excellent organizational skills, with the ability to manage competing priorities and deadlines.
A proactive approach to identifying potential issues and proposing solutions.
Ability to handle confidential and sensitive information appropriately.
Preferred Qualifications:
Work Location: Hybrid /Frisco, Tx/ Local Only
Duration: 3 Months
Rate: $60/hr on W2 OR $72/hr on C2C
Roles and Responsibilities:
"The Executive Assistant and Project Coordinator will provide high-level administrative support to senior executives while also managing and coordinating various projects across departments.
The role requires strong organizational skills, attention to detail, and the ability to juggle multiple tasks and projects simultaneously.
This role will act as a liaison between executives, stakeholders, and project teams, ensuring smooth execution of business priorities.
Key Responsibilities :
Executive Assistance:
Calendar Management: Manage and coordinate executives' schedules, appointments, and travel arrangements.
- lCommunication: Act as the point of contact between executives and internal/external clients. Draft emails, reports, and presentations.
Travel Coordination: Arrange business travel, accommodations, itineraries, and expense reporting.
Confidentiality: Handle sensitive information with discretion and maintain a high level of professionalism.
Project Coordination:
Project Management: Support project planning, tracking milestones, deadlines, and deliverables.
Stakeholder Coordination: Work closely with internal teams and external vendors to ensure alignment on project goals.
Documentation: Create, maintain, and distribute project-related documents such as timelines, reports, and status updates.
Problem Solving: Proactively identify issues, roadblocks, and risks, and help develop solutions to keep projects on track.
Reporting: Provide regular status reports to leadership on project progress and any outstanding issues.
Required Skills & Qualifications :
Education: Bachelor’s degree in business administration, communications, or a related field preferred.
Experience: 5 to 8 years of experience in executive support and project coordination.
Technical Skills : Proficiency in MS Office Suite (Excel, PowerPoint, Word, Outlook). Experience with project management tools like MS Project is a plus.
Communication: Strong verbal and written communication skills with an ability to interact professionally with all levels of an organization.
Excellent organizational skills, with the ability to manage competing priorities and deadlines.
A proactive approach to identifying potential issues and proposing solutions.
Ability to handle confidential and sensitive information appropriately.
Preferred Qualifications:
- Project management certification (PMP, CAPM) is an added advantage.
- Familiarity with budget tracking and resource management."
Salary : $60 - $72
