Assistant | ACS DCM NY

Position Overview

Position Overview:

The Assistant provides administrative support to a team of Executives on the ACS - DCM team. Responsibilities include, but are not limited to, general, administrative and/or project-based work. The position may also require providing additional support to other members of the team.

Primary Responsibilities:

• Schedule and organize meetings, conferences and off-sites including all related logistics/materials – pro-actively address conflicts and exercise strong judgment based on priorities, seeking guidance as needed
• Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination
• Update DealCloud (CRM) with applicable meetings conducted by the team
• Screen incoming calls and greet guests in a professional and courteous manner
• Prepare expense reports in Concur, including AMEX and out of pocket expenses
• Create deal codes on behalf of team in EAS system
• Prepare and edit relevant materials for team, including Word Documents, and Excel Spreadsheets
• Establish, develop, maintain and update filing system
• Handle recruitment coordination and logistics for new employees on the team in partnership with Human Capital
• Manage work priorities independently and respond to business outside of normal business hours as needed
• Use US Mail, FedEx, and other services to send and track priority mail
• Coordinate closely with Admin team to provide phone coverage and back-up assistance
• Perform other related general administrative tasks for executives as assigned and required

Qualifications & Experience

Qualifications & Experience:

• Bachelor’s Degree or seven or more years of administrative assistance experience or training, or equivalent combination of education and experience
• Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines
• Strong initiative and ownership of responsibilities – Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
• Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy
• Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required
• Team-oriented and collaborative attitude is a must
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint
• Working knowledge of office administrative procedures and operating standard office equipment
• Experience in the finance industry is preferred but not required
Apollo Global Management Inc. is an equal opportunity/affirmative action

Pay Range

Apollo Global Management, Inc. (together with its subsidiaries and affiliates) is committed to championing opportunity.

The firm and its affiliates comply with applicable discrimination and equal opportunities legislation in all of its jurisdictions and do not discriminate in employment or recruitment based on race, color, religion, gender, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or any other protected characteristic under applicable law.

The contents of the qualifications and experience section of this job description are a guideline only. If an applicant can otherwise demonstrate their suitability for the role they will be considered.

The base salary range for this position is listed above. This position is also eligible for a discretionary annual bonus based on personal, team, and Firm performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here.