Assistant | Atlas NY

Position Overview

Position Overview:

The Assistant provides administrative support to a group of executives within Apollo Atlas Team. Responsibilities include, but are not limited to, general, administrative, and/or project-based work. The position may also require providing

Primary Responsibilities:

• Schedule and organize meetings, conferences and off-sites including all related logistics/materials – pro-actively address conflicts and exercise strong judgment based on priorities, seeking guidance as needed
• Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination
• Screen incoming calls and greet guests in a professional and courteous manner
• Update DealCloud with relevant meetings
• Allocate and process expenses for executives, including American Express and Out of Pocket expenses using the Concur expense management system
• Handle recruitment coordination and logistics for new employees on the team in partnership with Human Capital
• Compose strategic communications such as letters, memos, invitations, agendas and correspondence related to all projects and on behalf of executives.  Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format for consistency and make the appropriate changes
• Manage work priorities independently and respond to business outside of normal business hours as needed
• Coordinate closely with team and other assistants to provide phone coverage and back-up assistance, and maintain a desk manual
• Establish, develop, maintain and update digital filing system
• Prepare and edit materials for team, including Word Documents, and Excel Spreadsheets
• Allocation and coding of invoices using PeopleSoft system
• Facilitate vendor onboarding process
• Perform other related general administrative tasks for executives as assigned and required
• Use US Mail, FedEx, and other services to send and track priority mail

Qualifications & Experience

Qualifications & Experience:

• Bachelor’s Degree or ten or more years of administrative assistance experience or training, or equivalent combination of education and experience
• Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines
• Strong initiative and ownership of responsibilities – Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
• Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy
• Superb written and verbal communication skills.  Strong attention to detail when composing and proofing materials required
• Team-oriented and collaborative attitude is a must
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint
• Working knowledge of office administrative procedures and operating standard office equipment
• Experience leading collaborative Admin teams is required
• Experience in the finance industry is preferred but not required

Pay Range

Apollo Global Management, Inc. (together with its subsidiaries and affiliates) is committed to championing opportunity.

The firm and its affiliates comply with applicable discrimination and equal opportunities legislation in all of its jurisdictions and do not discriminate in employment or recruitment based on race, color, religion, gender, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or any other protected characteristic under applicable law.

The contents of the qualifications and experience section of this job description are a guideline only. If an applicant can otherwise demonstrate their suitability for the role they will be considered.

The base salary range for this position is listed above. This position is also eligible for a discretionary annual bonus based on personal, team, and Firm performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here.