What are the responsibilities and job description for the Coordinator | Ops & Enterprise Risk NY position at Apollo Management Holdings, L.P.?
Position Overview
Position Overview:
In addition to providing administrative support to the Head of Operations & Enterprise Risk and Enterprise Risk Management (ERM) Leads, the Ops & Enterprise Risk Coordinator as a key player in the day-to-day operation of the Ops & Enterprise Risk COO team.
The successful candidate must possess a strong ability to multi-task and prioritize, display a high level of critical thinking, emotional intelligence and creative problem solving – and be able to operate at a high degree of accuracy at speed. Interpersonal effectiveness is key in developing the internal and external relationships vital for success in the role, as is the desire to provide the Ops & Enterprise Risk Leadership team with forward-thinking, comprehensive support in their calendaring, other COO-driven initiatives.
A noted interest in learning general Business Operations (specifically for a Globally distributed organization) is strongly desired, as the right candidate will have the opportunity to involve themselves in a variety of critical business management projects as time goes on. Given the entrepreneurial culture of the firm, this individual must be prepared to “roll up their sleeves” for a variety of tasks.
Primary Responsibilities:
1. Executive Support
Provide the Head of Operations & Enterprise Risk, and ERM leads with proactive and complete administrative support, including but not limited to: calendaring, attendee management, travel planning (domestic and international), expense reporting and submissions
· Schedule and coordinate meetings, conferences and offsite events for supporting executives (e.g. risk committees, board meetings, leadership dinners, mentorship dinners / social events, etc.) – including all logistics / materials
· Accompany Head of Operations & Enterprise Risk between NYC offices to provide on-site support as needed – e.g. document printing, urgent / last minute complex schedule changes.
· Collaborate closely with firm-wide administrative pool and Corporate Services team as needed, ensuring that lines of communication are kept open and individual phone coverage groups are functioning smoothly
· Other as needed: send mail, answer phones, other administrative tasks as assigned and required
2. Business Management
Work with the COO, Operations & Enterprise Risk on special projects related to ongoing management of the holistic Ops & Enterprise Risk organization
· General Examples: planning leadership offsites, develop annual leadership communications, prioritization and engagement strategy, presentation support
· Culture Examples: involvement with the Engagement Council, coordination and logistics for new employees for the team in partnership with Human Capital
· Budget Examples: monthly budget and invoice management, invoiced actuals vs. plan reconciliation
· Scale & Innovation: review administrative, business management processes and activities and identify, propose, implement ideas for ways to improve via changes to process, AI, or other automation
· Other duties and ad-hoc projects as assigned by the COO, Operations & Enterprise Risk
3. Other
· Act as culture carrier of Firm and Team values and priorities
Manage work priorities independently and respond to business outside of normal business hours as needed
Qualifications & Experience
Qualifications & Experience:
· Bachelor’s Degree, 5-7 years administrative assistant experience or equivalent combination of education and experience; prior Financial Services experience a bonus
· Desire to outfit senior team members with administrative underpinning necessary for success
· Strong and demonstrated ability to multi-task and prioritize; energized by working in a very fast-paced work environment
· High level of discretion required
· Exemplary interpersonal skills, capable of engaging a diverse set of stakeholders and gaining their trust; high integrity
· Strong verbal and written communication skills – strong ability with Office 365 Suite, Box
· The highest attention to detail; excellent organizational skills
· A self-starter – able to “focus and finish” and does not require a lot of oversight
· Entrepreneurial mentality
· Effective and collaborative team player, flexibility / adaptability is very important
Working knowledge of office administrative procedures and operating standard office equipment
Pay Range
95,000-105,000The base salary range for this position is listed above. This position is also eligible for a discretionary annual bonus based on personal, team, and Firm performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here.
