What are the responsibilities and job description for the Personal Assistant, Apollo Family Support Program position at Apollo?
Position Overview
ABOUT APOLLO
Apollo is a high-growth, global alternative asset manager. In our asset management business, we seek to provide our clients excess return at every point along the risk-reward spectrum from investment grade to private equity with a focus on three investing strategies: yield, hybrid, and equity. For more than three decades, our investing expertise across our fully integrated platform has served the financial return needs of our clients and provided businesses with innovative capital solutions for growth. Through Athene, our retirement services business, we specialize in helping clients achieve financial security by providing a suite of retirement savings products and acting as a solutions provider to institutions. Our patient, creative, and knowledgeable approach to investing aligns our clients, businesses we invest in, our employees, and the communities we impact, to expand opportunity and achieve positive outcomes.
OUR PURPOSE AND CORE VALUES
Our clients rely on our investment acumen to help secure their future. We must never lose our focus and determination to be the best investors and most trusted partners on their behalf. We strive to be:
The leading provider of retirement income solutions to institutions, companies, and individuals.
The leading provider of capital solutions to companies. Our breadth and scale enable us to deliver capital for even the largest projects – and our small firm mindset ensures we will be a thoughtful and dedicated partner to these organizations. We are committed to helping them build stronger businesses.
A leading contributor to addressing some of the biggest issues facing the world today – such as energy transition, accelerating the adoption of new technologies, and social impact – where innovative approaches to investing can make a positive difference.
We are building a unique firm of extraordinary colleagues who:
Outperform expectations.
Challenge Convention
Champion Opportunity
Lead responsibly.
Drive collaboration
As One Apollo team, we believe that doing great work and having fun go hand in hand, and we are proud of what we can achieve together.
OUR BENEFITS
Apollo relies on its people to keep it a leader in alternative investment management, and the firm’s benefit programs are crafted to offer meaningful coverage for both you and your family. Please reach out to your Human Capital Business Partner for more detailed information on specific benefits.
POSITION OVERVIEW:
The Personal Assistant role provides personal support to a cohort of senior leaders across the firm. This role will be part of our Family Support benefits team designed to reduce the “friction” in our senior leaders lives by providing personal support to compliment the professional support currently provided by leaders’ admins/EAs. This person will be working in partnership with a team of Personal Assistants and Administrative Assistants to provide comprehensive support to our senior executives.
Primary Responsibilities
- Support several senior executives with their respective personal requests.
- Work in close partnership with executives’ Admins to provide end to end support (e.g., professional to personal)
- Work closely and effectively with team to complete critical aspects of deliverables with a hands-on approach, including keeping them well informed of upcoming commitments and responsibilities, and following up appropriately.
- Provide high touch support and multitask given coverage of multiple senior executives simultaneously
- Provide personal calendar management and support of personal administrative tasks for executives and their immediate family members
- Schedule and confirm personal appointments and other service providers (e.g., doctor appointment, electrician, plumber)
- Process benefit claim reimbursements and follow-up to completion, providing real-time updates as needed
- Interact with childcare provider (e.g., nanny) to deliver instructions or coordinate activities
- Provide day to day support including online shopping, coordination of deliveries, research and arrange service providers, and make restaurant and travel related reservations
- Complete applications for immediate family member activities (e.g., camp, school)
- Proactively manage needs related to upcoming personal milestones/events (e.g. holidays, birthdays, anniversaries)
- Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
- Arrange complex personal travel plans (commercial/private) and compose detailed itineraries
- Assist with in-scope ad hoc projects, as requested
- Assist with building and shaping the future program and identify opportunities to scale offerings
Qualifications & Experience
- Bachelor’s Degree and five or more years of experience as a personal assistant a must
- Strong initiative and ownership of responsibilities – must demonstrate a proactive, Superior level of client-service orientation
- Exceptional attention to detail
- Team player attitude with the ability to flex based on needs of the team and firm
- Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Demonstrating poise, tact and diplomacy
- Exercise the highest-level of confidentiality, discretion, integrity and trustworthiness at all times
- Superb written and verbal communication skills
- Extremely organized and detail-oriented with strong commitment to accuracy
- Team-oriented and collaborative attitude is a must
- Extensive knowledge of Microsoft Outlook and proficient in Excel, Word, and PowerPoint
- Experience in the finance industry preferred
Apollo provides equal employment opportunities regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, veteran status, gender/sex or sexual orientation, or any other criterion or circumstance protected by applicable law, ordinance, or regulation. The above criteria are intended to be used as a guide only – candidates who do not meet all the above criteria may still be considered if they are deemed to have relevant experience/ equivalent levels of skill or knowledge to fulfil the requirements of the role. Any job offer will be conditional upon and subject to satisfactory reference and background screening checks, all necessary corporate and regulatory approvals or certifications as required from time to time, and entering into definitive contractual documentation satisfactory to Apollo.
Pay Range
$100,000 - $115,000
Apollo Global Management, Inc. (together with its subsidiaries and affiliates) is committed to championing opportunity.
The firm and its affiliates comply with applicable discrimination and equal opportunities legislation in all of its jurisdictions and do not discriminate in employment or recruitment based on race, color, religion, gender, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or any other protected characteristic under applicable law.
The contents of the qualifications and experience section of this job description are a guideline only. If an applicant can otherwise demonstrate their suitability for the role they will be considered.
The base salary range for this position is listed above. This position is also eligible for a discretionary annual bonus based on personal, team, and Firm performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here.
Salary : $100,000 - $115,000
