What are the responsibilities and job description for the Payroll/Benefits Specialist position at Apollon Wealth Management, LLC?
Duties and Responsibilities:
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- Process and oversee the preparation of semi-monthly payroll for all employees
- Ensure accurate and timely processing of payroll updates, including new hires, terminations, changes to pay rates, and changes in benefits
- Research, set up, and maintain payroll tax accounts for new tax jurisdictions as required for employees in different states
- Monitor tax notices and collaborate with payroll providers and tax agencies to resolve issues promptly
- Prepare and maintain accurate records and reports of payroll transactions
- Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices
- Facilitate audits by providing records and documentation to auditors
- Perform regular reconciliations of payroll-related accounts to ensure accurate reporting and compliance
- Coordinate year-end payroll activities, including issuing W-2s and ensuring proper tax reporting
- Identify and recommend updates to payroll accounting software, systems, and procedures
- Generate and analyze payroll reports to provide insights for HR and Finance team
- Provide training to employees on payroll tools and processes, including tax forms (e.g., W-4 updates)
- Educate employees on available benefits and assist with open enrollment
- Process monthly benefit audits and ensure accuracy of deductions from payroll
- Liaise with benefits providers to resolve issues or discrepancies
- Conduct benefits orientation for new hires and support offboarding processes related to payroll and benefits
- Support administration of Family and Medical Leave Act (FMLA), state leaves, and other employee absences
- Stay informed about changes in laws affecting benefits and adjust processes accordingly
- Ensure company policies related to benefits are up-to-date and communicated effectively to employees
- Maintain and update standardized process documents for payroll and benefits operations, ensuring consistency and clarity in workflows
- Manage relationships with payroll and benefits vendors, ensuring effective communication and issue resolution
- Perform other duties as assigned
- Bachelors Degree Preferred
- Proven experience in payroll processing and management
- Experience using ADP Workforce Now
- Strong understanding of payroll regulations and compliance
- Detail-oriented with excellent organizational skills
- Ability to prioritize tasks and manage time efficiently
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