ePMO Project Coordinator

Overview

We are seeking an experienced and highly organized Project Coordinator to join our team. The Project Coordinator plays a crucial role in supporting project management activities - ensuring projects run smoothly by coordinating planning, scheduling, documentation, and communication efforts. The ideal candidate will be adept at managing administrative tasks, working collaboratively with project managers and stakeholders, and keeping projects on track to meet organizational goals and budgets.

Responsibilities

Objectives of this Role

· Provide administrative and reporting support to project managers by implementing project decisions and coordinating resources.

· Assist in defining project requirements, scopes, and objectives that align with organizational goals.

· Ensure that project documentation, scheduling, and communication are maintained accurately and effectively.

· Serve as a key liaison between project teams, internal stakeholders, and external partners to keep projects within scope, schedule, and budget.

· Organize meetings, track progress, and distribute updates to ensure timely information flow.

· Facilitate clear communication and collaboration among all project participants.

· Analyze project progress and, when necessary, adjust scope or timelines to achieve optimal outcomes.

· Assist in assigning roles and tasks based on team members’ strengths and capabilities.

· Contribute to building team skills by sharing learnings and best practices.

Responsibilities:

Project Coordination & Administration

· Provide comprehensive administrative support to project managers, including documentation, scheduling, and resource management.

· Assist with tracking project progress and compiling performance reports.

· Implement and maintain project management tools and tracking systems.

Stakeholder Engagement & Communication

· Work closely with project managers and stakeholders to define project requirements and objectives.

· Coordinate internal and external resources to ensure project alignment with organizational goals.

· Organize and facilitate meetings, ensuring effective communication across all project levels.

Process Improvement & Reporting

· Analyze project data to identify areas for improvement and recommend adjustments as needed.

· Support the development of standardized processes and best practices.

· Maintain clear and detailed project records for ongoing performance monitoring.

Qualifications

Required:

· Bachelor’s degree in Healthcare, Technology, Business, Education, Project Management, or a related field.

· 2–4 years of project management experience coordinating teams and working with various levels of management.

· Solid understanding of project management principles, including planning, scheduling, budgeting, and resource allocation.

· Excellent verbal and written communication skills, with strong organizational and problem-solving abilities.

· Proficiency in Microsoft Outlook, MS Project, Word, Excel, PowerPoint, Teams, and other standard office tools.

Preferred:

· 4–6 years of project coordination experience in a healthcare setting is preferred.

· Familiarity with additional project management software and data visualization tools is a plus.

· Certified Associate in Project Management (PMI-CAPM) or equivalent certification is preferred.

Work Environment:

· Operates within a professional office setting and follows standard office etiquette.

· Routine use of equipment includes laptops, smartphones, photocopiers, filing cabinets, and presentation materials.

Physical Demands:

These demands represent the essential functions of the role:

· Time Flexibility: Ability to adjust work hours for non-home time zones (Corbeau is based in the Central Time Zone).

· Typing: Proficiency with keyboard use for efficient data entry.

· Sitting: Ability to remain seated for extended periods.

· Lifting: Capability to lift up to 25 pounds, including moving or adjusting light computer equipment.

· Communication: Clear verbal communication to effectively exchange ideas.

· Hearing: Adequate auditory perception for normal speaking levels (use of accommodating technology is acceptable).

· Repetitive Motion: Frequent movement of wrists, hands, and fingers.

· Visual Requirements: Close visual acuity for data analysis, computer work, and extensive reading.