What are the responsibilities and job description for the Arts Engagement Office Administrator position at Appalachian State University?
Posting Details
Work experience or education that is NOT included on the application will NOT be considered when screening your application. Please include ALL work experience and education on the application to ensure that you receive the appropriate credit toward qualification for this position.
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Working Title
Arts Engagement Office Administrator
Location
Boone, NC
Position Number
N34090
Department
Turchin Center for the Visual Arts - 540400
Position Summary Information
Minimum Qualifications
- Must pass a Criminal Background Check
- Ability to communicate in written and/or verbal form
- Ability to work with people from diverse cultures and backgrounds
- Ability to professionally represent the program/department
- Ability to work with clients (students, employees, public) via in-person meetings, virtual meetings, phone calls, and/or emails
- As needed, ability to work independently or as a team member team
- Ability to be organized
License/Certification Required
Essential Job Functions
- Reports to the Director of Business Services.
- Assist with performances, office functions, receptions, and special events, as needed.
- Generally contribute to successful efficient office operations however needed.
- Maintain the office functionality by ordering and organizing office supplies, keeping water and kitchen supplies stocked, keeping files organized, shredding sensitive documents.
- Addressing and mailing various cards/letters
- Checking and distributing mail and packages
- Organizing the shared area/archives
- On and Off Campus Errands
- Check pick up/delivery
- Cash/donation deliveries
- Post office
- Office supply pick up
- Submit and manage work orders and facilities requests for Turchin/Arts Engagement offices
- Basic Receipt Assistance
- Scanning, copying, organizing them in numeric order
- Assistance with university forms
- EX: IT software requests, repetitive forms, tech requests,
- Business Office reminder emails to staff
- Aid in phone answering when in the office
- Maintain staff contact lists, birthday lists, other staffing records
- Aid with APPlause program by providing customer service to schools and groups, managing reservations, communicating with parking and traffic ahead of performances, creating seating charts, record keeping, and post-performance surveys.
- Physical key maintenance and management
- Expected hours are 10-20 hours per week with more hours expected June-August during the App Summer festival.
Preferred Qualifications
Graduation from high school; or an equivalent combination of education and experience.
Work Schedule/Hours
10-20 hours per week within Monday-Friday 8:30-5:00 business office hours. Additional hours for assistance with performances and special events, as needed.
Number of Hours Per Week
10-20
Number of Months Per Year
11
Mandatory Staff
No
Physical Demands of Position
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
Hiring Range
$14.00-$16.00
Pay will be commensurate with applicant competencies, budget, equity and market considerations.
Posting Details Information
Posting Date
02/04/2025
Closing Date
03/31/2025
Open Until Filled
No
Applicant Pool Preference
External (Post on the Web)
Special Instructions to Applicants
Please attach required documents:
Resume
List of references w/contact information
Resume
List of references w/contact information
Quick Link
https://appstate.peopleadmin.com/postings/49655
Posting Number
201500141P
Salary : $14 - $16
