Manuscripts and Archives Processor

Classification Title University Library Specialist Working Title Manuscripts and Archives Processor Location Job Category 2 Position Number 069061 Department Library-Special Collections - 275010 Minimum Qualifications

Graduation from a four-year college or university and one year of experience in a library or archives and/or records management; or high school and five years of experience in a library or archives and/or records management; or equivalent combination of training and experience. Degrees must be received from appropriately accredited institutions.

License/Certification Required Essential Job Functions

Appalachian State University Libraries are essential teaching and research partners, inspiring and guiding all who pursue knowledge. The University Libraries welcome nearly 800,000 visitors every year. We connect with the students, faculty, and staff of Appalachian State University as well as community members, researchers from all over the world, and K-12 school teachers. A large and vibrant organization composed of 35 faculty and 50 staff, the Libraries are a partner in the campus learning community, providing curated collections, a curriculum focused on information literacy and research methods, and engaging spaces and services centered around new media and technology, digital scholarship, and community engagement.

We encourage candidates to explore information about the Libraries, the University, and the surrounding area through http://www.appstate.edu, https://library.appstate.edu, and https://hr.appstate.edu/hr-services/employment.

The primary purpose of the Manuscripts and Archives Processor is to arrange and describe archival and manuscript collections in the Special Collections Research Center and maintain detailed documentation of the acquisition and accession of new collections.

Duties include but are not limited to

• Accession and process collections according to current archival descriptive standards and create and edit finding aids.
• Assist with records management services.
• Support Conservation Lab tasks, such as performing basic cleaning and repairs on collection materials.
• Assist with staffing the public services desk.
• Assist with outreach efforts, such as exhibits, blog posts, and special events.
  
  

Knowledge, Skills, & Abilities Required For This Position

• Knowledge of archival practices and descriptive standards and how they are applied
• Organized, able to set priorities, and work well both independently and as part of a dynamic team
  
  

Preferred Qualifications

• Coursework in library science, archival studies, and/or public history
• Experience working with library and archival databases
• Experience organizing exhibits
• Experience creating blogs and social media posts
• Excellent written, verbal, and interpersonal communication skills
  
  

Type of Position Permanent Full-Time Staff/Non-Faculty Staff/Non-Faculty Appointment Type 1.0 Work Schedule/Hours

Standard work hours Mon - Fri, 8:00am - 5:00pm. Flexible scheduling Mon - Fri with approval from supervisor.

Number of Hours Per Week 40 Number of Months Per Year 12 Mandatory Staff No Physical Demands of Position

Position requires significant time at the computer. Some lifting and twisting required in retrieving and returning shelved boxes of manuscripts or packing and transporting collections. Employee must be able to lift and move boxes up to fifty (50) pounds.

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Overall Competency Level Journey Salary Grade Equivalency GN09 Salary Range Anticipated Hiring Range $50,651-51,544 Required Functional Competencies to Successfully Perform Job Duties.

Communication

• Develop and implement accessible and in-depth finding aids for Special Collections Research Center materials to promote access to the collections.
• Work with other team members to develop web tools and databases.
• Write blog posts to promote our collections and services.
• Articulate our services, standards, and policies to users.
• Assist with staffing pop-up exhibits, off-hour events, and other engagement opportunities as needed.
  
  

Information/Records Administration

• Appraise, inventory, arrange and describe archival and manuscript collections.
• Create accession records and finding aids in ArchivesSpace to maintain data integrity and high-quality documentation of collections.
• Supports Conservation Lab tasks, as needed, such as performing basic cleaning and repairs on collection materials.
• Supports University Records Center tasks, as needed.
  
  

Planning and Organizing Work

• Participate in project planning with other team members by developing work objectives, priorities, and methods; helping to identify project staffing and training needs; and determining project supply needs.
• Help Special Collections faculty implement the most efficient work strategies. Assist in the supervision of student assistants, if needed.
• Assist in the promotion of collections and services by selecting manuscript or archival materials for inclusion in exhibits, educational projects, or web features.
• Assist with identifying and updating collections that are under-described.
  
  

Pay will be commensurate with applicant competencies, budget, equity and market considerations.

Posting Details Information

Posting Date 04/02/2025 Closing Date 04/16/2025 Competency Level Statement If no applicants apply who meet the required competencies, then management may consider other applicants at a lower competency level. Special Instructions to Applicants

Applicant must submit

• A cover letter;
• A resume including education and relevant experience;
• The name, address, email, and telephone number of three professional references.
  
  

Search Chair Name Mark Coltrain Search Chair Email coltrainjm@appstate.edu Applicant Pool Preference External (Post on the Web)

Departmental Information

Quick Link https://appstate.peopleadmin.com/postings/50325 Posting Number 201502852P