What are the responsibilities and job description for the Administrative Assistant for Special Services position at Apple Grove Unified Schools?
POSITION DESCRIPTION
POSITION TITLE: Administrative Assistant for Special Services
FLSA: Non-Exempt
REPORTS TO: Director of Special Services
TERMS OF EMPLOYMENT: 20 hours per week, 261 days per year
QUALIFICATIONS:
- Proficient typing skills (Minimum of 60 words per minute)
- Proficient computer knowledge and word processing
- Knowledge of usage of office equipment, such as copy machine
- Good telephone etiquette and public relations skills
- Ability to lift 40 lbs to shoulder height occasionally
ESSENTIAL JOB FUNCTIONS:
- Manage data within the district financial system; generate reporting.
- Process requisitions, purchase orders and invoices for the Department.
- Disseminate all supplies and equipment purchased in the Department.
- Submit payroll requisitions and mileage for the Department.
- Assist the Director with the development and oversight of the Department budget.
- Assist the Director with the submission of all final expenditure reports to the Department of Elementary & Secondary Education for the Department.
- Assist the Director with the submission of all special purpose financial reports to the Department of Elementary & Secondary Education.
- Develop and maintain an inventory of all equipment and supplies purchased through Special Services funds.
OTHER PERFORMANCE RESPONSIBILITIES:
- Assist with answering the phone and fielding departmental questions.
- Assist with maintaining student records and files.
- Other duties as assigned.
