What are the responsibilities and job description for the Administrative Assistant position at Apple Grove Unified Schools?
POSITION DESCRIPTION
POSITION TITLE: Administrative Assistant, 10.5 month
FLSA: Non-Exempt
REPORTS TO: Supervisor
TERMS OF EMPLOYMENT: 10.5 month employment with benefits as specified in the Classified Agreement.
QUALIFICATIONS:
- High school diploma
- Experience working in a professional office setting.
- Strong computer skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher, and Outlook)
- Able to operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.
- Use a 10-key calculator and be highly accurate with numbers.
- Highly motivated with strong organizational skills; able to coordinate multiple tasks simultaneously.
- Self-starter; able to work independently.
- Strong telephone and interpersonal communication skills.
- Ability to lift 40 lbs. to shoulder height occasionally.
ESSENTAIL JOB FUNCTIONS:
- Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district.
- File and sort paperwork.
- Input data for recordkeeping in multiple software systems.
- Produce brochures, handbooks, notebooks, flyers, and meeting agendas.
- Type and/or draft letters of correspondence.
- Maintain and order supplies; organize storage areas.
- Process invoices, track expenses, and produce expense reports.
- Schedule and organize meetings or events, coordinate and set up supplies needed for meetings or events, take meeting minutes.
- Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.
OTHER JOB FUNCTIONS:
- Maintain confidentiality.
- Attend meetings and training as directed.
- Present and communicate in a professional manner.
- Work additional hours or overtime as directed.
- Other duties as assigned by supervisor.
