Administrative Assistant

Administrative Assistant

Location: Charleston, SC (West Ashley area)

Pay: $31,200, $38,000

Hours: Monday – Friday, 8:30 AM – 5:00 PM (37.5 hours per week)

Job Summary

We are seeking a dependable Administrative Assistant to provide essential support to our office operations. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office, and the ability to handle administrative tasks efficiently. While not required, experience processing invoices is a plus.

This role requires minimal travel, with occasional overnight stays may be required for conferences or trainings with advance notice.

Key Responsibilities

• Serve as the front-line customer service representative, answering phones, greeting visitors, and providing information on agency programs.
• Enter referrals into the Aware case management system, notify counselors, and ensure timely follow-ups.
• Provide administrative support to case services staff, including handling correspondence, scheduling appointments, requesting medical records, and maintaining case files.
• Monitor budgets and expenses related to case services and general operations in coordination with finance staff.
• Ensure office procurements comply with federal and state regulations and agency policies in coordination with procurement staff.
• Process local office payments in compliance with financial regulations and policies.
• Assist with maintaining office physical assets, coordinating health, safety, and security measures with facilities staff.
• Ensure the office's technology and data infrastructure is functioning properly and securely in coordination with IT staff.
• Perform other duties as assigned.

Qualifications & Skills

• Strong discretion in applying departmental policies and procedures.
• Excellent verbal and written communication skills.
• Ability to understand and execute complex oral and written instructions.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong teamwork and collaboration skills.

This is an excellent opportunity for a detail-oriented professional looking for a stable, long-term position with growth potential. Apply today!