Administrative Coordinator

Now hiring for an Admnistrative Coordinator with an established Architecture company in Downtown Orlando, FL!

Pay: $22-$25/hour

Temporary to Permanent opportunity

M-F, 8:30am - 5:30pm

100% onsite role

DESCRIPTION OF THE POSITION:

Provides administrative support for department personnel as delegated by the Office Manager and firm management.

RESPONSIBILITIES:

General Duties:

• Provides support to assigned Project Managers and Principals by preparing necessary project documentation and correspondence.

• Coordinates and facilitates meeting set-up, clean-up, and food/beverage.

• Responsible for the maintenance of the department copier/printer and the appearance of the work area around the copier/printer.

• Creates and maintains project files.

• Ensures all project documents are filed appropriately and archived when the project concludes.

• Confirms all correspondence meets established firm and project standards.

• Assists in general office and other clerical duties as required.

• Screens callers and guests. Forwards calls to employees or transfers calls to the employee’s voice mailbox. Notifies employees when they have guests in the lobby. Provides information to callers and guests’ general inquiries.

• Checks general voice mailbox messages. Routes and/or notes in Office Status as appropriate.

• Accounts for all employees in Office Status. Notifies Office Manager, HR Director and President of all employee absences and anyone unaccounted for.

• Keeps reception desk clean, presentable, and clear of deliveries.

• Signs for deliveries.

• Ensures the lobby, package room, and conference rooms are tidy and ready for use.

• Provides parking validation for appropriate visitors.

QUALIFICATIONS:

- Strong computer skills – specifically in Excel

• 5 years of administrative experience

Education:

• A high school diploma or equivalent is required.

• College experience is preferred.

APPLY NOW!