Office Manager

AppleOne is assisting a client seeking an Office Manager to join their fast-growing fiber optics company in Florida. This role is perfect for an organized and detail-oriented professional with experience in QuickBooks, shipping and receiving, and scheduling who thrives in a startup environment.

Key Responsibilities:

- Oversee day-to-day office operations, maintaining an efficient and organized workspace.

- Manage and track equipment purchase orders and invoices and ensure timely payment

- Coordinate shipping and receiving processes, ensuring accurate tracking and timely deliveries of fiber optics equipment and components.

- Schedule meetings, team activities, and project timelines using tools such as Google Calendar, Microsoft Teams, or other project management software.

- Serve as a point of contact for vendors, contractors, and team members, ensuring smooth communication and operations.

- Maintain inventory of office and operational supplies, ordering as needed to support the team’s needs.

- Collaborate with technical teams to ensure operational alignment with company goals.

- Utilize technology to optimize office workflows and support the broader goals of the organization.

-Help the CEO, CTO and COS coordinate and navigate the workweek

-Assist in the creation of procedures and manuals

-Assist in the hiring and onboarding of new employees

Qualifications:

- Bachelor’s degree in Business Administration, Office Management, or a related field.

- Proven experience in office management, preferably within the tech, telecommunications, or fiber optics industry.

- Proficiency in QuickBooks, shipping software (e.g., FedEx, UPS, ShipStation), and scheduling tools.

- Strong organizational, multitasking, and problem-solving skills.

- Familiarity with inventory tracking systems and office technology solutions.

- Exceptional communication and interpersonal skills.

- Basic understanding of the fiber optics or telecommunications industry is a plus.