Accounting Associate
Pay : $20-22 / hr.
Location :
Working in office M-F 8-5
Vineland Rd
Orlando, FL 32811
- Must know AP and AR
- Prefer if they are familiar with Fixed Assets (not required)
- Prefer if they have manufacturing experience (not required)
The Accounting Associate is responsible for managing the company’s financial transactions related to vendor payments. This includes processing invoices, verifying purchase orders, reconciling discrepancies, preparing payments, and maintaining accurate records. The role ensures timely and accurate payments to suppliers while adhering to company policies and procedures.
Key Responsibilities :
Expense Report Management : Receive and verify expense reports, reconciling financial reports with account balances and other office records.Accounts Payable Processing : Enter all Accounts Payable invoices, verify them against purchase orders, and input data into IFS system, creating necessary accounting reports.Payment Processing : Facilitate vendor payments, including verification of federal ID numbers, reviewing purchase orders, and resolving any payment discrepancies.Reconciliation : Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as necessary.Monthly Reconciliation : Assist with the reconciliation of monthly statements and accounting records, ensuring accuracy and completeness.Sales Tax Reporting : Calculate and report sales tax based on paid invoices.CRM Management : Process all CRM notifications, ensuring prompt responses to internal and external inquiries and notifications.Subcontractor Insurance Tracking : Collect and maintain updated Certificates of Insurance for subcontractors.Accounts Receivable Management : Maintain the integrity of the Accounts Receivable Aging report, including customer setups, credit limits, credit holds, and cash applications.Cash Application Reconciliation : Reconcile any cash application discrepancies with customers.Daily Transactions : Process daily bank deposits, credit card transactions, and cash applications.Customer Collections : Monitor customer accounts, ensuring prompt payments through statement management and daily collections. Coordinate with external collection agencies as necessary.Customer Statements : Produce and mail monthly customer statements.Tax Compliance : Maintain valid FL Resale Certificates for all customers doing business in FloridaFixed Asset Management : Gather invoices, prepare fixed asset sheets, print Asset ID labels, and distribute them to the appropriate department for asset tracking. Maintain the expensed asset spreadsheet.Month-End Reporting : Prepare end-of-month reports and reconcile the general ledger for the 2010 account and Accounts Payable. File reports in the designated month-end folder.Qualifications :
Bachelor’s degree in Accounting, Finance, or related field, or equivalent work experience.Proven experience in Accounts Payable, Accounts Receivable, and general accounting functions.Familiarity with accounting software (e.g., IFS or similar systems) and proficiency in Microsoft Office, particularly Excel.EEO / AA Employer / Vet / Disabled.
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The pay transparency policy is available here :
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Additional Skills
none specified)
Salary : $41,600 - $45,800
