What are the responsibilities and job description for the Accounts Payable/Accounts Receivable Clerk position at AppleOne?
Job Description
Job Description
Position Summary :
We are seeking a highly detail-oriented and organized Accounts Payable / Accounts Receivable Clerk to join our team. This essential role is responsible for ensuring the accurate and timely execution of accounts payable and receivable processes. The ideal candidate should have prior experience in a general contracting company, with a strong understanding of AIA Billing and Lien Waivers. Proficiency in Sage Software is a must have.
Key Responsibilities :
Accounts Payable :
Process and code invoices for payment in the accounting software system.
Ensure accurate coding of invoices to the correct GL account and job number.
Electronically route invoices for approval to department heads.
Verify invoice accuracy and compliance with sales and use tax requirements.
Process weekly check runs, including printing and distributing checks.
Maintain organized files, including W-9s and credit card records.
Accounts Receivable :
Perform invoicing and manage accounts receivable processes.
Track and process payments while ensuring timely follow-ups.
Specialized Tasks :
Manage AIA Billing processes and ensure compliance with industry standards.
Handle Lien Waivers and related documentation.
Reconcile credit card payments and manage processing.
General Office Support :
Assist with payroll data entry and reporting accuracy.
Perform material management, purchasing, and tracking duties.
Provide support to project coordinators, human resources, and other office staff as needed.
Conduct website research projects and provide general administrative support.
Vendor and Customer Relations :
Maintain strong vendor relationships by resolving invoice or payment discrepancies promptly.
Communicate effectively with internal teams, vendors, and customers.
Required Skills and Qualifications :
Experience : Minimum of 2 years in a similar role, with required experience working in a general contracting company.
Software Proficiency : Experience with Sage Software. Experience with Great Plains or Timberline is acceptable.
Knowledge : A solid understanding of AIA Billing, Lien Waivers, and construction terminology is essential.
Technical Skills : Proficiency in Microsoft Excel, Word, Adobe, and PowerPoint.
Interpersonal Skills : Excellent communication, organizational, and time-management abilities.
Other : Strong attention to detail, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
Opportunities for Growth :
Cross-training in additional accounting and administrative duties.
Potential for career advancement based on performance and company needs.
EEO / AA Employer / Vet / Disabled.
The Know Your Rights poster is available here :
https : / / www.eeoc.gov / sites / default / files / 2023 -06 / 22- 088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here :
https : / / www.dol.gov / sites / dolgov / files / ofccp / pdf / pay - transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https : / / e- verify.uscis.gov / web / media / resourcesContents / E - Verify_Participation_Poster_ES.pdf
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Description
Founder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.
Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.
Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work : How to Make Work, Work for You, is available on Amazon.com.
Company Description
Founder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement. Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets. Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities. Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work : How to Make Work, Work for You, is available on Amazon.com.
