What are the responsibilities and job description for the Administrative Assistant position at AppleOne?
Job Description
Job Description
The Bilingual Administrative Assistant provides comprehensive administrative support with a strong focus on accounting and payroll functions. This role requires excellent organizational skills, attention to detail, and proficiency in both English and Spanish. The ideal candidate will have experience in accounting and payroll processing, as well as general administrative duties.
Essential Duties and Responsibilities :
Provide general administrative support, including answering phones, managing correspondence, scheduling appointments, and maintaining office supplies.
Process accounts payable and accounts receivable, including data entry, invoice processing, and reconciliation.
Assist with payroll processing, including data entry, timekeeping, and generating payroll reports.
Maintain accurate financial records and documentation.
Prepare and distribute financial reports as needed.
Assist with budget preparation and monitoring.
Communicate effectively with employees, vendors, and clients in both English and Spanish.
Translate documents and communications as needed.
Manage and maintain office filing systems, both physical and electronic.
Assist with special projects and events as assigned.
Ensure compliance with company policies and procedures.
Maintain confidentiality of sensitive information.
Perform other related duties as assigned.
Qualifications :
High school diploma or equivalent required; Associate's degree in Business Administration or a related field preferred.
2 years of experience in an administrative role with a focus on accounting and payroll.
Fluency in both English and Spanish (written and spoken) is required.
Strong understanding of basic accounting principles and practices.
Experience with payroll processing software and systems.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent organizational, time management, and prioritization skills.
Strong attention to detail and accuracy.
Ability to work independently and as part of a team.
Excellent communication and interpersonal skills.
Ability to maintain confidentiality.
Skills :
Bilingual (English / Spanish)
Accounting (Accounts Payable, Accounts Receivable)
Payroll Processing
Data Entry
Financial Reporting
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Office Administration
Communication (Written and Verbal)
Organization and Time Management
Attention to Detail
Problem-Solving
Apply for this great position as an administrative assistant today!
EEO / AA Employer / Vet / Disabled.
The Know Your Rights poster is available here :
https : / / www.eeoc.gov / sites / default / files / 2023 -06 / 22- 088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here :
https : / / www.dol.gov / sites / dolgov / files / ofccp / pdf / pay - transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https : / / e- verify.uscis.gov / web / media / resourcesContents / E - Verify_Participation_Poster_ES.pdf
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
1087
Company Description
Founder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.
Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.
Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work : How to Make Work, Work for You, is available on Amazon.com.
Company Description
Founder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement. Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets. Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities. Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work : How to Make Work, Work for You, is available on Amazon.com.
