What are the responsibilities and job description for the Office Administration position at AppleOne?
Job Description
Job Description
General Position Summary This position is responsible for serving as IT support, working with the third-party IT vendor on assignment, and performing all general office administration functions for the Company. This position interacts with all employees on a daily basis through email, phone, chat, and in person. Essential Job Functions OFFICE ADMINISTRATION Serve as the primary point of contact for the Company for general incoming inquiries by phone or by email or in person. Maintain clean office and kitchen inventories and order materials and supplies. Maintain conference room schedule and ensure that conference rooms are well maintained. Greet guests and visitors upon arrival at the office and assist them with any requests or needs. Manage the Company’s property and office facilities, including communicating with landlord and vendors. Support the office manager and coordinate the Company meetings and events. Support the office manager with business travel arrangements such as air, hotel, transportation, limousine, restaurant, and event booking Help other employees with various tasks, as needed, (i.e., collecting and gathering information). Handle any office administrative and executive work-related payables and expenses, including timely processing of all expense reimbursements. Maintain and update data and files, especially the company office asset list (supplies, keys, furniture, equipment, etc.). Assist Office Manager and Accounting Department with invoice payments, as needed. System and IT SUPPORT Serve as a primary contact person for the system and IT helpdesk support within the company for troubleshooting and escalating issues to Third-Party IT Vendors. With a high sense of urgency, understand and analyze issues promptly and coordinate troubleshooting. Renew and maintain up-to-date computer and network security systems for the entire organization. Perform routine maintenance of the office computers and telephones periodically. Initiate and complete employee onboarding / offboarding IT access and set-ups of all peripherals, working with Third-Party IT vendors. Maintain confidential data and information within the department. Keep office assets up to date both in CA and NY offices and tag all IT inventory in the list properly. Prioritize the projects and report the status to the team. OTHER & MISCELLANEOUS Perform special projects and other miscellaneous duties as assigned by a senior staff member and upper management in HR / Administration as well as the back-office team. Water plants, move them for sunlight on weekends, and check their health. Perform inventory counts on snacks and gather feedback from coworkers about preferences. Maintain high ethical standards in the workplace. Maintains good communication with management, office staff members, and outside contacts. Complies with all company policies and procedures. Responsible for maintaining a clean and safe working area. Qualifications Education Associate degree (A.A.) from a two-year college or university; or equivalent combination of education and experience. Work Experience Minimum 3 years of office administration at a corporate level of environment. IT-related assistance or support including any other system experience. Excellent written and verbal communication skills in English and Excel. Versatile ability as an office generalist and working independently and being proactive. Excellent time management skills and the ability to prioritize work.
EEO / AA Employer / Vet / Disabled.
The Know Your Rights poster is available here :
https : / / www.eeoc.gov / sites / default / files / 2023 -06 / 22- 088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here :
https : / / www.dol.gov / sites / dolgov / files / ofccp / pdf / pay - transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https : / / e- verify.uscis.gov / web / media / resourcesContents / E - Verify_Participation_Poster_ES.pdf
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
1013
Company Description
Founder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.
Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.
Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work : How to Make Work, Work for You, is available on Amazon.com.
Company Description
Founder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement. Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets. Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities. Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work : How to Make Work, Work for You, is available on Amazon.com.
