What are the responsibilities and job description for the Office Administrator position at AppleOne?
Job Description
Job Description
We are seeking a highly motivated and organized Bilingual Office Administrator to join our growing team. The ideal candidate will be a proficient multitasker with excellent communication and interpersonal skills. This position requires a strong understanding of general office procedures, including but not limited to : customer service, data entry, scheduling, and basic accounting functions.
Essential Duties and Responsibilities :
Customer Service :
Provide excellent customer service to clients and visitors, both in person and over the phone.
Answer and direct phone calls, respond to emails, and handle inquiries professionally.
Schedule appointments and manage calendars effectively.
Administrative Support :
Maintain accurate and organized records, including filing, data entry, and document management.
Prepare and distribute correspondence, such as memos, letters, and reports.
Assist with office maintenance and supply ordering.
Coordinate travel arrangements and events as needed.
Basic Accounting :
Assist with accounts receivable and payable processes.
Prepare and process invoices and payments.
Maintain accurate financial records.
Reconcile bank statements and assist with basic bookkeeping tasks.
Bilingual Support :
Provide translation and interpretation services as needed.
Communicate effectively with clients and colleagues.
Other duties as assigned.
Qualifications :
High School Diploma or equivalent required; Associate's Degree in Business Administration or related field preferred.
Minimum 2-3 years of experience as an Office Administrator or in a similar role.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
Excellent communication and interpersonal skills, both written and verbal.
Strong organizational and time management skills with the ability to prioritize tasks effectively.
Attention to detail and accuracy in data entry and record keeping.
Ability to work independently and as part of a team.
Experience with basic accounting principles and software is a plus.
Apply for this great position as an office administrator today!
EEO / AA Employer / Vet / Disabled.
The Know Your Rights poster is available here :
https : / / www.eeoc.gov / sites / default / files / 2023 -06 / 22- 088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here :
https : / / www.dol.gov / sites / dolgov / files / ofccp / pdf / pay - transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https : / / e- verify.uscis.gov / web / media / resourcesContents / E - Verify_Participation_Poster_ES.pdf
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
1087
Company Description
Founder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.
Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.
Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work : How to Make Work, Work for You, is available on Amazon.com.
Company Description
Founder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement. Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets. Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities. Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work : How to Make Work, Work for You, is available on Amazon.com.
