What are the responsibilities and job description for the Operations Coordinator position at AppleOne?
Job Description
Job Description
Seal Beach, CA : This position is 100% in-office position and they are seeking to hire an Operational Administrative Coordinator. If you do not have all of the skills listed below, that is ok they will train in areas as long as you are good with Excel, polished and professional, good with time sensitive items, able to follow direction, self-managed, and flexible. Intangibles are key to this role.
Responsibilities :
- Plan Document Management
o Ensure the Latest & Greatest plans (Architectural, Structural, Engineering) are uploaded in the internal Q Drive Plan files as well as Online Storage system for Consultant & Trade Partner access.
o Ensure most up to date plan set hard copies are ordered and sent to field Construction Managers.
o Ensure most up to date plan sets are received by Purchasing Dept by sending an email to the team alerting that new plans have been uploaded with a link to said plans.
o Aide in transferring Plans from current Sharepointe system to new BuildTopia Plan Storage center.
o Ensure Plan / Permit tracking spreadsheet (Excel) is updated daily / weekly with accurate information, including all PC / Permit numbers and submittal, resubmittal & approval dates.
o Scan in and upload all permit copies to appropriate files and distribute copies to field. Ensure all receipts are also scanned and saved in the files.
o Request updated trackers from Fire Sprinkler and Solar consultants and add information to our main tracker
o Request necessary items from Trade partners to acquire encroachment permit, inclusive of city / county specific insurance, business license and authorization letter.
o Check requests
o Complete check request forms as needed and send through docusign for appropriate approvals. Save all documents and back-up in project files.
o Request Municipal Bonds for multiple projects and aide in tracking if applicable.
o For county bonds, go to registrar office in Norwalk to have stamped / signed off for approval
o Exoneration – work with multiple agencies to request bond exoneration and acquire punch lists and necessary items for inspection walks to ensure bond release.
o Complete Building Permit applications, Construction Water Meter applications, and misc. submittal applications & documents as needed.
o Upload documents for online submittals as needed.
o Request city business licenses / renewals and pay fees as needed.
o Initiate Consultant Contracts
o Reduce contract budgets in JDE accounting system as needed.
o Process buckslips and change order requests via Docusign once amount approved by supervisor.
o Act as liaison between Consultant and Accounting Department to ensure timely payment and accurate billing.
o Prepare and Route Sequence sheets (Excel) and various other items through docusign for approvals.
o Prepare Conditions of Approval Tracking Spreadsheets (Excel)
o Pick-up and Delivery of Plans / Documents as needed.
o Pay taxes in Downtown LA as needed.
o Pay fees to various municipalities at various locations as needed
o Ship out old plans & closeout project field documents to storage as necessary
o Notary Public – Willingness to get Notary Licensing for departmental use.
Salary DOE
EEO / AA Employer / Vet / Disabled.
The Know Your Rights poster is available here :
https : / / www.eeoc.gov / sites / default / files / 2023 -06 / 22- 088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here :
https : / / www.dol.gov / sites / dolgov / files / ofccp / pdf / pay - transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https : / / e- verify.uscis.gov / web / media / resourcesContents / E - Verify_Participation_Poster_ES.pdf
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Description
Founder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.
Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.
Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work : How to Make Work, Work for You, is available on Amazon.com.
Company Description
Founder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement. Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets. Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities. Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work : How to Make Work, Work for You, is available on Amazon.com.
