Administrative Assistant

Job Title: Administrative Assistant

Location: Cincinnati, OH 45227

Join Applied Behavioral Services (ABS), a trusted provider of educational placements and clinical services for individuals with autism spectrum disorder and other developmental delays since 1999. Guided by the principles of Applied Behavior Analysis (ABA) therapy, we deliver comprehensive support and tailored interventions for children and young adults ages 3-22. Our holistic team of educators, behavior analysts, and support staff provides one-on-one support through individualized education, clinical, and hybrid services. 

Why Join Us?

• Weekday Schedule – Work Monday through Friday with a consistent clinic-based schedule, no nights or weekends required. 
• Paid School Breaks & Time Off – Enjoy paid school breaks, holidays, and personal time off, ensuring time to recharge and reset. 
• Comprehensive Benefits– Access health, dental, and vision insurance, plus employer-paid short-term disability, life insurance, and flexible spending accounts (FSA/HSA). 
• Financial Perks– Benefit from a 401(k) retirement plan with up to 4% company match, plus employer-paid HSA contributions and life & disability insurance. 
• Professional Development– Advance your career with tuition reimbursement, mentorship programs, leadership training, and pathways to grow into teaching or behavioral health roles. 
• Supportive Team– Collaborate with educators, specialists, and therapists in a positive, inclusive environment with annual awards, Teammate Appreciation Week, and team-building events. 
• Make an Impact– Help students with special needs build life skills, confidence, and independence in a supportive school environment. 

Your Role as a Administrative Assistant:

• Student Records & Documentation – Maintain and update student folders, process paperwork, and manage mailings for reports, attendance, and notifications.
• Attendance Tracking – Ensure accurate attendance coding in PowerSchool.
• PowerSchool Management – Create and update student accounts, track tardiness/early dismissals, schedule transportation, and generate reports.
• Administrative Support – Assist the Clinical Director with scheduling, reports, and general administrative tasks.
• Professionalism & Compliance – Maintain professional communication, follow workplace policies, and ensure timely, accurate documentation.
• Procedural Support – Assist the Clinical Director in establishing proper paperwork procedures.
• Community Engagement – Foster positive interactions with customers and community members to support program growth.
• Program Knowledge – Utilize relevant SCM terminology in all restraint-specific documentation.
• Classroom & Lunch Coverage – Provide support as needed.
• Training & Compliance – Attend and complete SCM training, submit documentation promptly, and adhere to all program guidelines.

Required Qualifications:

• Possess a High School Diploma or GED.
• Posses a strong organizational, time management, oral/written communication, and computer application skills.
• Proficient in Microsoft Office and possess excellent phone skills.
• Familiar with OH Department of Education regulations.
• Self-motivated, detail-oriented, and capable of prioritizing tasks and making timely decisions.
• Capable of working at a desk and computer for extended periods.
• Maintain a professional appearance and demeanor.

Preferred (Nice to Have) Qualifications: 

• Prior experience with PowerSchool Student Information Software is preferred.
• Basic understanding of common behavioral disorders in children and adolescents.
• Ability to build effective relationships with students, parents/guardians, and multidisciplinary teams.
• Ability to perform non-violent crisis intervention techniques, including verbal and physical redirection of aggressive students.
• Able to react swiftly and physically intervene to prevent harm to students or others.
• Understand mental health services and support systems.
• Ability to assist in evacuating students during emergencies.

Ready to Make an Impact? Apply Today! 

At Applied Behavioral Services, we are committed to diversity, inclusion, and creating a supportive, drug-free workplace. We welcome candidates from all backgrounds to apply. Join our team and help shape a brighter future for students with special needs!