Administrative Asst 3

Applied Research Associates, Inc. is seeking an energetic, well-organized Administrative Assistant for our Baton Rouge, LA office to support a multidisciplinary team that provides engineering and software development services. The qualified candidate will have 2-3 years of previous experience as an administrative assistant. The Administrative Assistant will provide support to ensure efficient operations of the office. The successful candidate will be responsible for performing a wide variety of administrative support tasks in support of a multidisciplinary team.

This is an on-site position, which does not allow for remote work.

What you’ll do as an Administrative Assistant

• Provide administrative support to the technical staff, including:
  • Answer incoming telephone calls.
  • Meeting preparation and support (i.e., teleconference, food, visitor log)
  • Greet and check-in visitors.
  • Order and manage office supplies.
  • Submit and coordinate facility work orders.
  • Manage office purchases, credit card purchases and Accounts Payable
    • Prepare required documentation and obtain purchase approvals.
  • Coordinate Career Fair
    • Career fair registrations and marketing product support.
  • Arrange travel for the division.
    • • Book travel, process employee travel expense reimbursements.
  • Reconcile monthly credit card statement for office purchases and travel.
  • Other general administrative duties as assigned.

Administrative Assistant Position Requirements

• Must be a US Citizen.
• Must be able to obtain a DoD security clearance.
• Must have a valid driver's license.
• Requires High School diploma or equivalent and 2-3 years of related experience.
• Ability to multi-task.
• Must be process oriented and flexible, being able to handle constant change and interruptions with a proven record of increased productivity.
• Excellent verbal and written communication skills with strong attention to detail
• Must be able to utilize resources in order to meet
• Self-Starter who takes initiative
• Basic knowledge of Microsoft Word, Excel, Power Point, and Outlook
• Strong Interpersonal skills
• Excellent organizational and time management skills
• Ability to keep sensitive information

Administrative Assistant Position Preferences

• Experience with SharePoint
• Experience with Concur System

Applied Research Associates, Inc. Company Information:

Applied Research Associates, Inc. is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 2,300 professionals and continues to grow. ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics.

At ARA, employees are our greatest assets. The corporation realizes that employee ownership spawns greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as owners. The culture is challenging; innovation and experimentation are the norm. Employees are eligible for contributions which not only add to the company’s success, but also their own through the Employee Stock Ownership Plan (ESOP). The motto, “Engineering and Science for Fun and Profit” sums up the ARA experience. For additional information and an opportunity to join this unique workplace, please apply at careers.ara.com.

Behaviors

• Team Player: Works well as a member of a group
• Enthusiastic: Shows intense and eager enjoyment and interest
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

• Self-Starter: Inspired to perform without outside help
• Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)