Vouchering Associate R38546

Please note: You must be a US Citizen and submit an application through the ARL website in ordered to be considered for this position.

https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/PICKLE-RESEARCH-CAMPUS/Vouchering-Associate_R_00038546

Job Description:

Purpose

Provide support to Accounts Payable team and transaction management in the vouchering department of Applied Research Laboratories.

Responsibilities

• IRIS Posting & Reconciliation Processing - IRIS posting and editing of encumbrances, disencumbrances, disbursements and appropriations for ARL's accounting records. Process the daily IRIS Posting report, including matchup of appropriate payment voucher paperwork. Process any edits or corrections on the Posting document including disencumbrances of all needed postings. Print UT Market Vouchers and invoices to accompany Vouchers for IRIS Postings. Create and approve IRIS documents as requested by Senior Administrative Associates or Accounting Manager. Complete any VT6 corrections to ensure IRIS and DEFINE match.
• New Purchase Order/Purchase Request Processing/UT Market Processing & Receiving - Process new UT Market orders, including verifying subaccounts, subcategories, PR #, account # and contract # to copy of attached PR and to IRIS transaction history report. Files are matched up with existing receipts and filed. Invoices are date stamped and PO’s are logged into the intake spreadsheet for tracking. Log UT Market PO’s, receipts and enter receipts in FRMS and print completed receipts for file. Print UT Market VPU voucher and invoice from FRMS for completion of file for scanning into SearchExpress. Periodically cull through old files to resolve any outstanding UT Market issues. Maintain UT Market open files.
• Payment Voucher Processing: Process 10 monthly VP7 credit card vouchers for the ARL Purchasing office staff members and ATL – SDD and EAD divisions. Check invoices for appropriate signatures; verify amounts, accounts, EID, mail codes and contracts on Excel spreadsheets. Enter object code, account number, credit card ID numbers, EID and mail codes in DEFINE for document approval. Backup processing of wire transfer vouchers. Process daily electronic DEFINE vouchers including VP2/VPE/VT6 for payment or transfer of costs. Write accounting information on vouchers to ensure correct contracts and projects are charged for internal posting. Process change orders, IDTV's and JV's for corrections on documents.
• Accounts Payable Support: Under the supervision of Senior AP Admin Associate assist with receiving reports and invoices; vendor and payment management; process DEFINE payment vouchers as needed; manage accounts payable email and print out POs/invoices for logging; back up Senior AP Admin Associate with emails, communication, approvals, and reviews of IRIS documents as needed.
• Other related functions as assigned.

Required Qualifications

• High school graduation or GED.
• Five years of demonstrated ability performing clerical functions.
• Experience with basic office software such as Microsoft Office Suite.
• Relevant education and experience may be substituted as appropriate.

Applicant must have a dynamic skill set, willing to work with new technologies, be highly organized and capable of planning and coordinating multiple tasks and managing their time. The position will require attention to detail, effective problem solving skills and excellent judgment. Ability to work independently with sensitive and confidential information, maintain a professional demeanor, work as a team member without daily supervision and effectively communicate with all groups of clients. Able to work under pressure and accept supervision. Regular and punctual attendance.

US Citizen. Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position.

Preferred Qualifications

• Associate’s degree in a related field.
• Experience working at UT Austin.
• Demonstrated experience working with UT’s DEFINE accounting screens or similar accounting software.
• At least 1 year experience working with ARL:UT’s IRIS accounting system including managing encumbrances and postings.
• Experience with SearchExpress records retention software or similar.
• Intermediate Excel skills including managing pivot tables.

General Notes

An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the United States, foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.

Please mark "yes" on the application question that asks if additional materials are required. Failure to attach all additional materials listed below may result in a delay in application processing.

Visit our website (www.arlut.utexas.edu) for additional information about Applied Research Laboratories.

UT Austin offers a competitive benefits package that includes:
· 100% employer-paid basic medical coverage
· Retirement contributions
· Paid vacation and sick time
· Paid holidays
Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Salary Range

$42,000-$48,000 /negotiable based on qualifications.

Working Conditions

• Standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• Possible weekend, evening and holiday work
• Possible interstate/intrastate travel

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Job Type: Full-time

Pay: $42,000.00 - $48,000.00 per year

Benefits:

• Health insurance

Shift:

• 8 hour shift

Work Location: In person

Salary : $42,000 - $48,000