What are the responsibilities and job description for the Administrative Support Manager - Security Clearance Required position at Applied Research Laboratory at the Penn State University?
We are searching for a highly experienced Administrative Professional who is proactive, team-oriented, and customer-service focused to join our Office of the Director at the Applied Research Laboratory (ARL) at Penn State. ARL’s purpose is to develop innovative solutions to challenging national problems in support of the Navy, DoD, and Intel communities engineering and technology needs. As the Administrative Support Manager, you will manage the administrative workload and workflow across the office to include setting priorities, improving efficiency, meeting deadlines, ensuring compliance, and supervising the Administrative Support Assistants.
ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.
You will :
Manage, direct, and oversee general administrative functions and activities of ARL senior leadership
Perform complex, and confidential administrative duties and responsibilities in support of the office
Monitor human resources, security, IT, and facility processes and documentation to ensure deadlines are met
Be a point of contact for the office for facilities, human resource, IT, security, and other support departments
Lead and supervise the administrative staff including overseeing hiring, training, and evaluation of assigned support staff positions, setting the standard for professional behavior, effectively communicating roles and direction, and ensuring competency throughout the administrative ranks
Coordinate, prioritize and maintain schedule and calendar of meetings, appointments and special events for the office in multiple calendars across offices and including government sponsors
Support ARL Leadership in creating PowerPoint presentations as well as office memos, announcements, and internal publications
Assist with the preparation of classified presentations; handle incoming / outgoing mailings and documents
Review classified documents / presentations for correct markings in accordance with relevant guidelines
Serve as backup for the Executive Assistant as needed
Minimally requires and Associate’s degree or higher and 8 years of related experience (includes 3 years of supervisor experience); or an equivalent combination of education and experience.
Required skills and experience include :
Ability to obtain a government security clearance
SAP / Concur (or similar program)
Atlassian tools such as Confluence / Jira (or similar program)
Ability to support the office by having / developing a working knowledge of national security practices and procedures
Prior supervisory experience
Proficiency in Microsoft Office (PowerPoint, Word, Outlook, and Excel)
The ability to maintain confidentiality is essential along with the ability to work both independently and as a team member
Strong ability to multi-task and coordinate several projects simultaneously with the utmost attention to detail and high level of accuracy
Excellent communication, organization, and interpersonal skills
Preferred skills and experience include :
SIMS (highly preferred)
Classified Control System (highly preferred)
Knowledge of Penn State University policies and procedures
Active government security clearance
Your working location will be 100% on-site, located in State College, PA.
ARL at Penn State is an integral part of one of the leading research universities in the nation and serves as a University center of excellence in defense science, systems, and technologies with a focus in naval missions and related areas.
You will be subject to a government security investigation, and you must be a U.S. citizen to apply. Employment with the ARL will require successful completion of a pre-employment drug screen.
ARL is committed to diversity, equity, and inclusion; we believe this is central to our success as a Department of Defense designated University Affiliated Research Center (UARC). We are at our best when we draw on the talents of all parts of society, and our greatest accomplishments are achieved when diverse perspectives are part of our workforce.
FOR FURTHER INFORMATION on ARL, visit our web site at www.arl.psu.edu
- The proposed salary range may be impacted by geographic differential.
The salary range for this position, including all possible grades is :
51,000.00 - $74,000.00
Salary : $51,000 - $74,000
