Project Support Specialist

Applied Research Solutions is seeking Project Support Specialist candidates in Colorado Springs, CO and Chantilly, VA.

This role will support the US Space Force and its mission to Protect and Defend National Security Interests in Space as a member of the Space Warfighting Analysis Center's Joint Sensitive Space Staff (JS3) team. As the Project Support Specialist, you will provide on-site support to JS3 leadership and staff to optimize day-to-day operations and drive integration within the Space Warfighting Analysis Center.

Why Work with us?

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Responsibilities include:

• Support the management and execution of daily activities required for the functions of the Joint Sensitive Space Staff, utilizing organizational/business management skills paired with technical/analytical skills.
• Organize meetings (to include coordinating with front offices of very senior leaders, and collecting inputs for JS3 staff meeting charts), coordinating and deconflicting calendars among the members of the JS3.
• Ensure the Director is thoroughly prepared for each event on their schedule, to include scheduling preparation time, providing read-ahead materials, biographies of participants, subject matter experts, and arranging advanced meetings, as required.
• Lead planning and preparation meetings for key panels and conferences.
• Manage and track tasks, need dates, and primary POCs using Task Management Tool (TMT) and other applicable software and database tools (e.g. Excel, Project).
• Summarize key outcomes and actions from meetings and organize documents into a logical organization and structure within Discretionary Access Controls.
• Support drafting/finalizing of documents, PowerPoint slides, etc.
• Manage JS3 Joint Mailbox and coordinate responses/replies to Staff coordination requests.
• Support strategic project management and task tracking by streamlining/managing processes and workflows and helping set the operational rhythm for the team.
• Establish and maintain effective working relationships within the Programs, Space, IC, and stakeholder communities and understand their organizational goals/objectives, parochial views and their impact to SWAC.
• Perform broad office duties such as ordering supplies; receiving, sorting and distributing incoming correspondence; answering phone calls; setting up VTCs, receiving/escorting visitors; writing meeting minutes; making copies; and managing records management.
• Assist security personnel with security clearance verification, building access, data transfers, processing visit requests, etc., as required.
• Infrequent travel to CONUS and OCONUS locations at the request of the Government.
• Will perform other duties as assigned.
  
  
  

Additional Qualifications:

Other Qualifications:

• Exceptional professionalism and strong experience exercising discretion and confidentiality with sensitive information.
• Exceptional interpersonal and communications skills via phone, email and in-person.
• Demonstrated ability to interact and build effective relationships and teams with government customers, FFRDCs, and contractors, working in a highly dynamic environment.
• Self-motivated with the ability to work independently as well as collaboratively and effectively in a fast-paced environment.
• Exceptional writing skills and ability to effectively communicate with senior government leaders.
• Proficient with security processes/procedures (eg, document marking/handling, generating and transmitting classified visit requests) in TS/SCI and SAP environments.
• Capable of opening/closing JS3 office spaces.
• Strong experience with office management procedures, equipment and information management systems such as on-line calendars, Task Management Tool (TMT), security clearance visit request information systems, etc.
• Proficient in Microsoft Office applications (ie, Word, PowerPoint and Excel).
• Experience with working in special access program and special access required environments.
  
  
  

Qualifications/Technical Experience Requirements:

• Must be a U.S. Citizen.
• Experience in a Director’s Action Group or similar role supporting Senior Executives in classified environments.
• Active Top Secret/SCI clearance, agreeable to polygraph.
• Bachelor's degree.
  
  
  

The annual salary range: $109k - $115k. Salary is dependent upon the role and associated responsibilities, candidate's experience, and qualifications to include education/training, and key skills.

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.