What are the responsibilities and job description for the Administrative Assistant position at APR Consulting?
Administrative Assistant
- Location : Washington, District of Columbia
- Type : Contract
- Job #80011
A non-profit organization client is looking for an Administrative Assistant.
Location : Washington, DC 20049
Position : Administrative Assistant
Pay Rate : $22.70 / hr
Duration : 18 Months
Schedule : 9am to 5pm 40hrs / week
Candidate will work onsite in Washington D.C., Tuesday - Thursday and Monday and Friday WFH
JOB SUMMARY
The RIM Administrative Assistant provides essential administrative and operational support to the Records & Information Management (RIM) Program. Reporting directly to the RIM Director, this role assists in coordinating program activities, managing records workflows, and ensuring smooth day-to-day operations. The admin also helps maintain documentation, supports training efforts, and collaborates with internal stakeholders to promote compliance and awareness of records information management policies and best practices. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively.
Job Responsibilities
1. Perform data entry, process documents, and track records to support the daily operations of the RIM Program.
2. Maintain accurate documentation of on-site and off-site records storage facilities, ensuring all records are properly indexed, labeled, and categorized for easy retrieval.
3. Organize and process employee requests related to record boxes, including coordinating the pickup, delivery, and retrieval of files and boxes, and collaborate with records storage vendor to manage records flow efficiently.
4. Review and notify employees of boxes eligible for destruction at the off-site records storage facility, facilitate destruction sign-off, inform the storage vendor of approved box destruction, and store the destruction certification.
5. Assist in updating policies by managing document revisions and maintaining accurate records of policy changes.
6. Support trainings, briefings, webinars, and other outreach events by organizing schedules, managing logistics, facilitating communication, and maintaining records to ensure effective execution.
7. Contribute to the communications and awareness plan by drafting, editing, and formatting materials such as newsletter, emails, and presentations to ensure clarity and consistency in messaging.
Qualifications :
Strong organizational skills with the ability to manage multiple tasks effectively.
Excellent attention to detail and accuracy in documentation.
Proficiency in data entry and document processing.
Ability to collaborate with internal stakeholders and external vendors.
Strong communication skills, both written and verbal.
Experience in records management or a related field is preferred.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
5 years of Admin experience
About our Client :
Nation's largest nonprofit, nonpartisan organization dedicated to empowering Americans 50 and older to choose how they live as they age.
About APR :
Since 1980 APR Consulting, Inc. has provided professional recruiting and contingent workforce solutions to a diverse mix of clients, industries, and skill sets nationwide.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Don't miss out on this amazing opportunity! If you feel your experience is the match for this position please apply today and join our team. We look forward to working with you!
Salary : $23
