Executive Assistant

Executive Assistant

• Location : Washington, District Of Columbia
• Type : Contract
• Job #79731

A non-profit organization client is looking for an Executive Assistant.

Location : Washington, DC 20049

Position : Executive Assistant

Pay Rate : $40-$43 / hr DOE

Duration : 18 Months

Schedule : 9am to 5pm 40hrs / week

Hybrid work set up - will need to come to the D.C. office Tuesday - Thursday and WFH Monday and Friday.

JOB SUMMARY

Responsible for providing administrative support to three executive-level individuals. Assistant must be creative and enjoy working within a fast-paced environment that is mission-driven and results-oriented. The ideal individual will require the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. This position requires the ability to work under pressure and manage a wide variety of activities and confidential matters with discretion. Must be able to interface well with all departments of the company and to represent the executive officer in a highly professional manner. Strong communication skills and multi-tasking capabilities are a must. Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.

DUTIES AND RESPONSIBILITIES

Communications

Writes error-free, eloquent emails and letters for various events and announcements.

demonstrating leadership to maintain credibility, trust and support with senior management

staff.

Consolidation of weekly, and quarterly team status reports (including team Directors), and

program or key strategic priority updates.

Calendar Management

Plans, coordinates and ensures the VPs' schedules are followed and respected. Provides

gatekeeper" and "gateway" role, creating win-win situations for access executive's time and

office.

Works closely and effectively with the VP, to keep them well informed of upcoming

commitments and responsibilities, following up appropriately. Acts as a "barometer," having a

sense for the issues taking place in the environment and keeping the VPs updated.

Events and Meetings

Takes notes and distributes meeting minutes, agendas and meeting packages.

Sets-up staff meetings, maintains electronic staff calendars and organizes team events.

Prepares for meetings including ordering lunch, booking conference rooms, setting up projector

or video conferencing units.

Travel

Provides travel arrangements for VPs and other leaders on the team; sometimes handling

complex travel scenarios.

Becomes familiar with the specific, detailed needs of the VPs and travel partners; creates

consistent travel itinerary portfolios for reference and be available during travel times to quickly

address any last-minute changes or cancellations.

Must be proactive in understanding - and adhering to - all travel policies and procedures.

Expenses and Budgeting

Accurately tracks expenses for VPs by managing credit cards and receipts. Processes and

submits receipts accurately and on schedule.

Onboarding and Coordination

Coordinate with Business Unit Coordinator to set up new contractors or employees. Acts as a liaison with outsourced IT consultant on all technology-related issues, including rapidly responding to staff problems and network outages.

Other team duties as assigned; examples include :

Vendor, product and contract management

JIRA Reporting / Clean Up (Willingness to learn)

Workflow monitoring, reporting and clean up (Willingness to learn)

Email reporting and monitoring (Willingness to learn)

Infonet / Intranet site content editor (Willingness to learn)

Email QA / QC (Willingness to learn)

Years of experience : 5 as executive assistant / assistant.

About our Client :

Nation's largest nonprofit, nonpartisan organization dedicated to empowering Americans 50 and older to choose how they live as they age.

About APR :

Since 1980 APR Consulting, Inc. has provided professional recruiting and contingent workforce solutions to a diverse mix of clients, industries, and skill sets nationwide.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Don't miss out on this amazing opportunity! If you feel your experience is the match for this position please apply today and join our team. We look forward to working with you!

Salary : $40 - $43