AR/AP Coordinator

AMPORTS has been a leader in the global automotive service industry for over 60 years. With multiple locations in the United States and Mexico, AMPORTS is one of the largest auto processors in North America. We believe in a perpetual commitment to quality, safety, operational excellence, and customer satisfaction.

Our purpose at AMPORTS is to leverage our port and terminal infrastructure, creating capacity, value, and supply chain solutions for finished vehicles. We take pride in providing service to our customers that is matched by no other. We know how to work hard, play hard, and recognize success. We want to welcome go-getters that motivated to focus on pooling resources, knowledge and skills to get the job done.

Summary/Objective

Prepare invoices for customers from multiple locations and identify/execute the necessary process adjustments while keeping up with all purchases and ensuring all invoices are correct.

Essential Functions

• Maintain accurate aging reports.
• Review and verify invoices for accuracy, completeness, and adherence to company policies and procedures. Matching invoices with purchase orders and receiving documents.
• Maintain DMV files and registration/insurance on company vehicles.
• Prepare and process payments to suppliers and vendors through various methods such as checks, electronic transfers, and online payment platforms.
• Maintain effective relationships with vendors, responding to inquiries, and resolving any payment discrepancies or issues promptly.
• Maintain files for all customers.
• Process employee expense reports, ensuring compliance with company policies, and reimbursing expenses within established guidelines.
• Assisting in the preparation of financial reports related to all accounts payable activities, such as aging reports, cash flow analysis, and month-end reconciliation.
• Collaborating with other departments, such as finance, to resolve issues and improve the efficiency of the accounts payable process.
• Assist Office Manager as needed.
• Assisting with internal and external audits by providing necessary documentation, explanations, and support.
• Maintain an accurate aging report for multiple locations.
• End of month A/R Invoicing
• Process accounts and reconcile billing in compliance with financial policies and procedures.
• Perform day to day financial transactions, including verifying, classifying, computing, researching, posting and recording accounts receivables' data.
• Prepare bills receivable, invoices and credit memos for a large customer base.
• Assist the Office Manager as needed.
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Verify discrepancies and resolve clients' billing issues.
• Maintain Files for all Customers.
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
• Generate financial statements and reports detailing accounts receivable status.

Competencies

• Ability to work efficiently in a multi-tasking, time-sensitive, fast paced environment.
• Ability to analyze and interpret financial data, identify discrepancies, and resolve issues effectively.
• High attention to detail.
• Effective communication with vendors, employees, and other stakeholders.
• Ability to be flexible and adaptable to changes in processes, technology, and business requirements.
• Commitment to quality work for the company and our customers.
• High level of organizational skills, managing a large volume of invoices and payments, prioritizing tasks, and meeting deadlines.
• Ability to handle financial transactions with the utmost confidentiality and adhering to ethical standards and company policies.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are primarily 8 hours each day, Monday through Friday on a day shift. This position may require overtime.

Education and Experience

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. (Required)

Microsoft office experience including proficiency in Excel and Outlook. (Required)

Associates of Arts (AA) or Bachelor's degree (B.A) in accounting, finance, or a business-related field. (Preferred)

Accounts payable and data entry and record keeping experience (Preferred)

1-2 years of related experience. (Preferred)

Work Authorization/Security Clearance

Must be able to obtain TWIC (Transportation Worker Identification Credential).

Other Duties

Please notes this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Amports is an equal opportunity employer and diverse candidates are encouraged to apply.