Material and Services Coordinator

Summary

The Material and Services Coordinator will coordinate ordering, scheduling, delivery and material management for construction / maintenance projects. Identify shortages and special material requirements to eliminate project delays. Prepare required documentation to track cost, discrepancies, and special needs. Perform support to verify, analyze and reconcile materials and major equipment to account for quantities, cost and equipment identification. May be assigned various administrative level duties in support of the office.

Minimum Requirements

• High school diploma or GED.
• Working knowledge of construction practices/standards/specifications.
• APS accounting and inventory principles, procedures/systems as well as knowledge of MAXIMO, Power Plant and MS Office products.
• Must be able to interface and communicate effectively with people.
• Requires a familiarity of the materials and equipment utilized in the assigned functional area.

Major Accountabilities

1) Coordinate with warehouse and/or Supply Chain personnel to ensure transfer and direct buy levels meet Material Request demands. Prepare documentation to issue and receive material for contract jobs, and to track costs. Investigate and maintain accurate information on equipment and materials in MLIS, MAXIMO and Peoplesoft computer databases.

2) Monitor material requested for construction/maintenance projects and expedite critical material needed to meet project completion dates Identify material shortages and take required steps to expedite and eliminate delays. Serve as liaison between the Warehouse, Hauling, external transportation agents, Reclamation and Users. Ensure accurate and timely deliveries to the warehouse and job sites.

3) Provide cost management information to management to assist in meeting Capital and O&M budget goals.

4) Initiate purchase and material requests for purchase of tools, material and equipment as required. Initiate Hauling Requests.

5) Order rental equipment such as cranes, man lifts, generators, security guards, barricades and port o johns.

6) Research and resolve material discrepancies for specific projects and jobs. Complete journal vouchers assuring that charges are correctly distributed.

7) Effectively interface with various departments/contractors to ensure conflicts are resolved in a timely and cost effective manner.

8) Perform administrative level duties as required in support of the work unit.

Export Compliance / EEO Statement

This position may require access to and/or use of information subject to control under the Department of Energy's Part 810 Regulations (10 CFR Part 810), the Export Administration Regulations (EAR) (15 CFR Parts 730 through 774), or the International Traffic in Arms Regulations (ITAR) (22 CFR Chapter I, Subchapter M Part 120) (collectively, 'U.S. Export Control Laws'). Therefore, some positions may require applicants to be a U.S. person, which is defined as a U.S. Citizen, a U.S. Lawful Permanent Resident (i.e. 'Green Card Holder'), a Political Asylee, or a Refugee under the U.S. Export Control Laws. All applicants will be required to confirm their U.S. person or non-US person status. All information collected in this regard will only be used to ensure compliance with U.S. Export Control Laws, and will be used in full compliance with all applicable laws prohibiting discrimination on the basis of national origin and other factors. For positions at Palo Verde Nuclear Generating Stations (PVNGS) all openings will require applicants to be a U.S. person.

Pinnacle West Capital Corporation and its subsidiaries and affiliates ('Pinnacle West') maintain a continuing policy of nondiscrimination in employment. It is our policy to provide equal opportunity in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. This policy of nondiscrimination shall include, but not be limited to, recruiting, hiring, promoting, compensating, reassigning, demoting, transferring, laying off, recalling, terminating employment, and training for all positions without regard to race, color, religion, disability, age, national origin, gender, gender identity, sexual orientation, marital status, protected veteran status, or any other classification or characteristic protected by law.

For more information on applicable equal employment regulations, please refer to EEO is the Law poster. Federal law requires all employers to verify the identity and employment eligibility of every person hired to work in the United States, refer to E-Verify poster. View the employee rights and responsibilities under the Family and Medical Leave Act (FMLA).

Arizona Public Service is a smoke free workplace.