Payrolls Specialist

Position Description Summary

APT Research is hiring a Payroll/Accounts Payable employee in Huntsville, AL headquarters office as a hybrid position.

The Payroll Specialist is responsible for the accurate and timely administration of payroll processes. This role ensures compliance with all applicable federal, state, and local regulations and company policies. The ideal candidate will have extensive experience in payroll processing, a keen eye for detail, and strong organizational skills.

A-P-T Research, Inc. (Analysis, Planning, Test, Research, or "APT") is an employee-owned, small business established in 1990 with headquarters in Huntsville, AL, and multiple domestic sites including significant presences in Florida and Texas. APT provides safety and mission assurance (SMA) focused specialty engineering services to government and industry partners. We are committed to continually providing state-of-the-art expertise and ensuring the highest level of customer satisfaction..

• Payroll Processing: Accurately process bi-weekly payroll for all employees, including the calculation of wages, overtime, and deductions
• Compliance: Ensure payroll practices comply with federal and state regulations and company policies
• Record Keeping: Maintain and update payroll records in compliance with company policies and legal requirements
• Reporting: Prepare payroll reports, including tax filings, wage summaries, and other required documentation
• Audits: Assist with internal and external audits by providing necessary payroll information and documentation
• Problem Resolution: Address and resolve payroll-related inquiries and discrepancies in a timely manner
• System Management: Utilize payroll software to process payroll and manage employee records
• Continuous Improvement: Identify and recommend process improvements to enhance payroll operations

Detailed Responsibilities

• Process employee leave and reconcile balances
• Remit payroll taxes
• File payroll tax returns
• File sales and use taxes
• Upload 401k contributions to Fidelity and reconcile balances
• Update deferral changes in Costpoint
• Process check runs and ACH payments for upload to bank
• Reconcile monthly bank and credit card statements
• Reconcile benefit invoices
• Review new hire data in Costpoint
• Set up employee banking data
• Create, print, and mail Form W-2 to employees
• Create, print, and mail Form 1099 to contractors
• Process year-end leave reconciliation

Required Experience/Education:

• Education: Bachelor's degree in Accounting, Business Administration, Human Resources, or a related field preferred
• Experience: Minimum of 3-5 years of experience in payroll processing or a related role

Preferred Experience

• Proficiency in software Deltek Costpoint
• Experience creating journal entries
• Experience successfully completing a month-end close
• Experience supporting DCAA and other external financial audits
• Experience with the FAR
• Certifications: Certified Payroll Professional (CPP) designation preferred
• Technical Skills: Proficiency in Microsoft Office Suite, particularly Excel
• Strong attention to detail and accuracy
• Ability to manage multiple tasks and meet deadlines

Security Clearance Requirement:

• Must be a U.S citizen

Essential Job Functions:

Work Environment:

• Office environment
• Requires ability to provide clear, concise, accurate, and timely communication, both verbally and written
• Ability to interact professionally with coworkers, management, and customers

Travel Requirements:

• Requires ability to travel domestically (within the U.S.) <5%

Physical Requirements:

• Requires sitting for extended periods of time at a workstation / desk
• Ability to lift >15 lbs.

Other Essential Functions:

• Ability to work independently with minimal supervision, make rational decisions, and to exercise good judgement
• Work attire must be appropriate for the position and must not impose a safety risk / hazard to the employee or others

EOE/Minorities/Females/Veterans/Disabled

APT Research is an Equal Opportunity Employer and provides reasonable accommodations for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, hr@apt-research.com and/or phone number (256.327.3373) to contact us about your interest in employment with APT Research, Inc.

All qualified applicants will receive consideration for employment without regard to age, color, disability, ethnicity, gender identity or expression, genetic information, national origin, military status, participation in protected activity (such as requesting job-protected leave, or some covered accommodation), pregnancy, protected veteran status or protected leave status (or use of protected leave), race, religion, sex, sexual orientation, or any other protected characteristic under federal, state, or local law.