What are the responsibilities and job description for the Administrative Assistant position at Apt?
Position Overview: We are seeking an experienced and highly organized Administrative Assistant to support multiple professionals, including managers, managing directors, and partners, within a fast-paced and dynamic environment. The ideal candidate will demonstrate strong communication skills, excellent organizational abilities, and the capability to manage multiple tasks simultaneously while meeting deadlines.
Key Responsibilities:
- Provide administrative and office support to various professionals, including managing calendars, arranging travel, and scheduling meetings.
- Handle incoming calls, direct visitors, and address inquiries in a professional and efficient manner.
- Organize and maintain files, both physical and digital, ensuring accuracy and confidentiality.
- Prepare, proofread, and analyze documents, presentations, and emails with attention to detail.
- Place meal orders for meetings and events as required.
- Utilize various software applications, including word processing, spreadsheets, databases, and presentation software, to prepare reports, documents, and other materials.
- Coordinate and manage schedules, prioritizing tasks and projects to ensure deadlines are consistently met.
- Adapt quickly to changing priorities, maintaining flexibility in a fast-paced environment.
- Take a proactive approach to problem-solving, utilizing strong decision-making skills when necessary.
Qualifications:
- 1-3 years of experience in an administrative or office support role.
- Exceptional organizational skills with the ability to prioritize and manage a busy workload effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to quickly learn new software tools.
- Strong written and verbal communication skills with a professional demeanor.
- Ability to maintain focus and attention to detail in a fast-paced setting.
- Demonstrated problem-solving abilities and initiative in handling challenges.
- Strong ability to manage multiple projects simultaneously while meeting deadlines.
Desired Traits:
- A proactive, solution-oriented mindset.
- Strong interpersonal skills with the ability to interact effectively with professionals at all levels.
- Ability to remain composed under pressure and adapt to new tasks with ease.
Salary : $15 - $17
