What are the responsibilities and job description for the Associate, Fundraising and Operations - Foundation for Physical Therapy Research position at APTA?
Job Details
Title: Associate, Fundraising and Operations - Foundation for Physical Therapy Research
Department/Unit: Foundation for Physical Therapy Research/Business Affairs
FLSA Status: Non-exempt
Location: This position is located on-site at the APTA headquarters in Alexandria, VA
About The Foundation
The Foundation for Physical Therapy Research (Foundation) is the only national nonprofit solely dedicated to funding physical therapy research and promising researchers through grants, scholarships, and fellowships. We fund research and develop researchers to optimize movement and health. The Foundation is an affiliate of the American Physical Therapy Association (APTA). Foundation staff are employed by APTA and receive the same employee benefits and adhere to APTA policies and procedures.
Summary
The Associate, Fundraising and Operations is a critical role in supporting the daily operations of the organization. This position requires a highly organized, detail-oriented individual with excellent communication skills. The Associate is responsible for a variety of activities that ensure the smooth functioning of the Foundation’s activities. The Associate must have demonstrated strong administration and organizational skills, attention to detail, and the ability to track and prioritize tasks. This key role will be responsible for donor acknowledgements, assisting with ensuring the accuracy of donor records, and supporting the development team in achieving fundraising goals. The Associate will report to the CEO and will work collaboratively with the Foundation team.
Essential Functions
- Serves as primary point of contact for phone calls, monitors general emails inboxes and opens mail, responds to correspondence daily, and forwards messages and mail to the correct staff member.
- Directly responds to donor correspondence and queries.
- Schedules team meetings, creates agendas, books conferences rooms.
- Schedules, tracks, records, and updates moves for major and planned gifts in the CRM in coordination with CEO and Development Manager in database.
- Assists with queries and exports for direct mail / email and fundraising programs.
- Supports volunteers and board members, including logistics, makes hotel reservations, assists with travel, provides reimbursement forms, and manages reimbursement processes.
- Reconciles the corporate credit card statement.
- Works with events staff to support planning including inventory tracking and shipping for conferences.
- Creates donation logs.
- Manages timely acknowledgement process, including tax notification letters, thank you letters, and other correspondence.
- Provides back-up data-entry support.
- Supports specific functions of review of data entry.
- Provides administrative support to the CEO including updating and compiling documents, maintaining and organizing files, both electronic and paper, ensuring all documentation is up-to-date and easily accessible.
- Supports the annual state registration process to ensure compliance.
- Supports the Scientific Programs and Communications team on a project basis.
Staff Expectations
- Upholds and fosters team values.
- Complies with all APTA policies and procedures.
- Performs other duties as assigned to foster achievement of association priorities.
Qualifications
- 2 years of relevant experience; undergraduate degree preferred.
- Demonstrated ability to provide support with event coordination.
- Self-starter, resourcefulness in problem-solving with grace under pressure.
- Must be highly organized and able to meet deadlines.
- Excellent spoken and written communication skills with strong attention to detail. Ability to set and manage priorities, and juggle multiple projects, moving them forward simultaneously.
- Must be proficient in MS Office and web-based applications.
- Experience using a donor database system such as Raiser's Edge a plus.
Travel Requirements
- Up to 10% - local and national.
How To Apply
Please send resume and cover letter, including salary requirements, when applying.
Principals only; no agencies; no phone calls, please. Candidates selected to participate in an interview will be contacted by Human Resources.
The American Physical Therapy Association is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, ethnic or national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, disability, or military status or any other characteristic protected by law.
APTA participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information, please visit e-verify.uscis.gov.
APTA is committed to a diverse and inclusive workforce and invites and welcomes applicants with diversity of experience, mindset, and skills to add value to APTA and our staff community.
About APTA
Do you want to contribute to an organization dedicated to improving societal health? Would you like to collaborate with colleagues who are passionate about making a difference? Are you excited to work in a new state-of-the-art building designed to encourage movement, participation, and employee health?
Then you want to work for APTA!
APTA is the trusted leader for the physical therapy profession, representing more than 100,000 physical therapists, physical therapist assistants, and physical therapy students. Our approximately 150 employees support the association’s mission to build a community that advances the profession of physical therapy to improve the health of society. Learn more in our Association Profile.
Located in Alexandria, Virginia, APTA has outstanding employee benefits, including flexible work schedules, generous retirement contributions, and travel subsidies for employees who choose public and active transportation.
