What are the responsibilities and job description for the General Office Administrative Support position at Aptive Resources?
Aptive seeks a General Office Administrative Support to support business operations and executive support services to the Solution Delivery Division (SDD) within the Defense Health Agency (DHA). The objective of this project is to assist the Government with business operation activities in support of the SDD. Among the requirements for SDD are support services for task management, technical writing, strategic communications along with facilities and logistics support in accordance with the Federal Acquisition Regulation (FAR) and other applicable Federal regulations, policies, and standards.
Primary Responsibilities
The General Office Administrative Support staff person will support:
Minimum qualifications include:
The SDD serves as the premier provider of information and technology, simulation, and acquisition program management for the Defense Health Agency. SDD leverages an innovative acquisition culture, acquisition-trained workforce, and a business-oriented mindset that drives continuous rationalization, optimization, cost reduction, and modernization. As a division of the DHA Program Executive Office for Medical Systems, SDD’s Program Management Offices (PMOs) and Branches provide logistical, administrative, and technological applications and support to internal and external DHA and Military Health System stakeholders and customers. In this role, SDD supports the Combatant Commands by supplying robust medical logistical support, lifecycle management, information technology infrastructure, and health delivery applications to provide globally integrated health services.
This role will support the Executive Front Office, Business Staff (BS) and Stakeholder Engagement (SE) Branches in SDD within the Program Executive Office for Medical Systems/ Chief Information Officer J6 (PEO MS/CIO J6), part of DHA. BS provides customer service across SDD, supporting Branches and PMO staff in the areas of administrative services, logistics and facilities, time and attendance, organizational training, and IT Human Capital management for manpower, military, and civilian personnel support. SE promotes SDD’s IT solutions by implementing proven outreach strategies that positively shape stakeholder and user perception and experience.
About Aptive
Aptive is a management consulting firm based in Alexandria, Virginia. With more than 500 employees across the U.S., we primarily support the federal government – more than a dozen agencies like Veterans Affairs, Transportation, Defense, Library of Commerce, Customs and Border Protection and the National Science Foundation. Our work focuses on applying creativity, technology and human-centered services to improve performance, bridge divides and elevate the lives of millions of people who count on government. services every day.
EEO Statement
Aptive is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability, or any other protected class.
Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply.
Primary Responsibilities
The General Office Administrative Support staff person will support:
- Manage scheduling appointments, meetings, and managing staff calendars
- Coordinate travel arrangements
- Prepare reports and documents
- Maintain and update SDD records, databases, electronic filing, etc.
- Provide general support
- Supporte staff in assigned project/program activities
- Support business development/growth activities.
Minimum qualifications include:
- Required 3-5 years experience supporting executives in an Executive Assistant capacity.
- Ability to communicate professionally with all levels of management
- Strong customer service, organizational and interpersonal skills; problem-solving and analytical abilities; and attention to detail.
- Proficiency in MS Office (Word, PowerPoint, Excel, Outlook), SharePoint
- Familiarity of the DoD and the Defense Health Agency.
- Ability to get up to speed quickly on complex issues
- Desire to work in a fast-paced, rapidly evolving environment
- Excellent ability to communicate (written and verbally) across most mediums and settings
- Experience preparing and managing integrated project activities
- Outstanding written, verbal, and presentation communications skills
- Experience with business process and system improvement projects and efforts, including building organizational alignment around new systems and tools
- Excellent project management skills and attention to detail; ability to work collaboratively in teams managing multiple projects with complex deliverables in a fast-paced environment.
The SDD serves as the premier provider of information and technology, simulation, and acquisition program management for the Defense Health Agency. SDD leverages an innovative acquisition culture, acquisition-trained workforce, and a business-oriented mindset that drives continuous rationalization, optimization, cost reduction, and modernization. As a division of the DHA Program Executive Office for Medical Systems, SDD’s Program Management Offices (PMOs) and Branches provide logistical, administrative, and technological applications and support to internal and external DHA and Military Health System stakeholders and customers. In this role, SDD supports the Combatant Commands by supplying robust medical logistical support, lifecycle management, information technology infrastructure, and health delivery applications to provide globally integrated health services.
This role will support the Executive Front Office, Business Staff (BS) and Stakeholder Engagement (SE) Branches in SDD within the Program Executive Office for Medical Systems/ Chief Information Officer J6 (PEO MS/CIO J6), part of DHA. BS provides customer service across SDD, supporting Branches and PMO staff in the areas of administrative services, logistics and facilities, time and attendance, organizational training, and IT Human Capital management for manpower, military, and civilian personnel support. SE promotes SDD’s IT solutions by implementing proven outreach strategies that positively shape stakeholder and user perception and experience.
About Aptive
Aptive is a management consulting firm based in Alexandria, Virginia. With more than 500 employees across the U.S., we primarily support the federal government – more than a dozen agencies like Veterans Affairs, Transportation, Defense, Library of Commerce, Customs and Border Protection and the National Science Foundation. Our work focuses on applying creativity, technology and human-centered services to improve performance, bridge divides and elevate the lives of millions of people who count on government. services every day.
EEO Statement
Aptive is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability, or any other protected class.
Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply.
