What are the responsibilities and job description for the Office and Accounting Manager position at Aptyx?
RESPONSIBILITIES:
EDUCATION and/or EXPERIENCE:
- Performs Accounting department clerical functions by coordinating activities and following accounting procedures.
- Comply with federal and state financial and tax requirements by studying and interpreting current and new legislation and advising management on key points.
- Balances the general ledger by preparing a trial balance and reconciling entries.
- Prepare financial reports for management by analyzing account information and trends.
- Is responsible for monitoring internal controls to assure proper compliance with accounting principles.
- Analyzes vendor accounts and answers vendors questions.
- Responsible for accounts payable (AP) and accounts receivable (AR) activities.
- Follows up on delinquent AR accounts with customers.
- Prepares AP reports and maintains AP files.
- Maintain financial security by establishing internal controls verifying documentation and requesting disbursements.
- Protect operations by assuring that financial data is kept confidential.
- Assists managers in reviewing budget reports and budget forecasts.
- Answers account receivable and payable phone inquiries.
- Oversees Cycle Counts and associated adjustments.
- Enters daily banking activity into system.
- Generates Aptyx monthly financial reports.
- Reviews both hourly and salary payroll.
- Maintains employment and wage records on hourly & salary personnel.
- Prepares employment records for internal and/or external distribution.
- Assists Workers Compensation insurance carrier in resolving pending cases and monitoring employees currently out on leave.
- Coordinates the plants financial and HR activities with the appropriate MDI corporate person.
EDUCATION and/or EXPERIENCE:
- Knowledge of accounting principles in both manual and automated systems.
- Bachelor's or Associate degree in accounting is required or an equivalent combination of acceptable training and experience required.
- Minimum of five years' experience working closely with top management in the preparation and completion of the annual working budget and assisting with planning and implementing changes in the accounting system.
- Minimum of five years working in a manufacturing-driven accounting system environment.
- Math competency is essential, as well as the ability to plan and organize.
- Must be able to handle many items simultaneously while maintaining strict confidentiality.
- Familiarity with the Sage 50/100 manufacturing software a plus.
- Knowledge of ADA, FMLA, COBRA and federal and state reporting requirements concerning compensation, health and safety is a plus.
- Preparation of annual financial reports
- Preparation of financial statements
- Record keeping, data entry & maintenance of database.
- Analysis of facts and data.