What are the responsibilities and job description for the Aquatic Manager position at Aqua-Tots Swim School?
Job Description
The Aquatic Manager position entails leading and managing all aquatic staff in upholding Aqua-Tots Swim Schools Core Values and brand standards consistently to provide customers with quality swimming lessons that adhere to the Aqua-Tots Curriculum Standards and provide excellent customer service in a safe and welcoming environment.
Areas of Responsibility
The Aquatic Manager is responsible for providing leadership and management in the following areas of Aquatic Operations:
Customer Service and Sales
This job description is not meant to cover or contain a comprehensive list of activities, duties, or responsibilities required for this position. Responsibilities, duties, and activities may change at any time with or without notice.
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The Aquatic Manager position entails leading and managing all aquatic staff in upholding Aqua-Tots Swim Schools Core Values and brand standards consistently to provide customers with quality swimming lessons that adhere to the Aqua-Tots Curriculum Standards and provide excellent customer service in a safe and welcoming environment.
Areas of Responsibility
The Aquatic Manager is responsible for providing leadership and management in the following areas of Aquatic Operations:
Customer Service and Sales
- Ensure aquatic staff adheres to the AJT Core Behaviors during all team and family interactions
- Maintain a high level of engagement and ensure satisfaction in aquatics for families
- Continue to educate families in the Aqua-Tots ‘Learn to Swim’ program to meet their needs
- Assist the General Manager (GM) in the management of class schedules within the POS system
- Assist GM in responding to any customer service issues, instructor- or curriculum-related feedback received via social media, e-mail communication, and in-person issues
- Follow up with curriculum- or instructor-related student withdrawals
- Manage the progression of all students
- Assist the GM with ensuring all aquatic staff maintain Aqua-Tots quality and consistency through excellent customer service
- Oversee the hiring and training of aquatic team
- Manage and document aquatic staff disciplinary action
- Maintain and document aquatic staff certifications
- Assist GM with managing aquatic staff schedules
- Assist GM with quarterly 5x5x5’s for aquatic team
- Manage attendance and shift coverage for aquatic team schedules
- Build a team environment and promote the Aqua-Tots culture among aquatic team
- Review aquatic team assessments and schedule to review with teammates
- Ensure aquatic team provides effective parent and child feedback, addresses concerns, and provides solutions
- Manage and meet regularly with underperforming aquatic teammates
- Review and create action plans from Deck Supervisor reports
- Manage monthly aquatic team meetings and In-Service Trainings
- Manage monthly Deck Supervisor meetings
- Assist GM in planning and holding quarterly team-building activities
- Maintain pool environment to ensure adherence to the Aqua-Tots brand standard in safety, cleanliness, and overall appearance
- Ensure the aquatic safety of teammates and families
- Ensure completion and submission of incident reports when necessary
- Aqua-Tots Water Safety Instructor (AT-WSI) Certification
- Co-Teacher Certification
- CPR and First Aid Certifications
- Aqua-Tots Front Desk Staff (AT-FDS) Certificate of Completion
- Full time position, 38 hours per week
- Days and hours vary based on the school’s needs
- Minimum of 2 Deck Supervision shifts per week
- Minimum of 2 shifts per week teaching swim lessons
- Allocate time weekly for training and conducting instructor assessments – time based on demand
- Allocate time weekly in the lobby for parent interaction
- High school graduate or GED equivalent; bachelor’s degree preferred
- At least 18 years of age
- Valid driver’s license
- Open availability
- Aquatic experience preferred but not required
- Customer service experience preferred
- Management experience preferred
- Operations experience (oversight of day-to-day operations, staffing, scheduling, goal setting, financial and budgetary responsibility)
- Experience leading a team (developing, coaching, redirecting, and motivating)
- Strong hospitality skills (models effective customer service behaviors; engages with families to form relationships; observes and provides timely feedback; tracks customer service metrics; identifies underlying causes behind complaints and provides feedback and actions for improvement; provides a compelling vision of what customer service should look like within the school; builds excitement within the team to gain their consensus)
- Capable of developing others (models performance standards and explains the rationale behind them; observes and provides timely feedback; asks questions to understand barriers; uses multiple approaches to facilitate understanding; checks for understanding; crafts development plans; sets performance expectations; handles resistance to feedback effectively)
- Influences by example (sets an appropriate and positive example; maintains a positive attitude even when times are challenging; self-identifies opportunities; communicates change in a positive and compelling way)
- Pays attention to detail (uses and maintains a process to monitor performance; identifies mistakes by carefully attending to subordinates; takes timely steps to correct mistakes; notifies others as appropriate; takes steps to avoid similar problems in the future)
- Team building (motivates the team by effectively communicating goals, the rationale for those goals, and expresses confidence and enthusiasm in the team’s abilities to meet and exceed goals; clarifies individual roles and responsibilities; effectively resolves conflict, understands its impact, and takes actions to avoid its cause; measures progress and shares results, celebrating success along the way)
- Communicates effectively (consistently speaks and writes clearly and uses appropriate language; expresses thoughts clearly, and responses are thorough and thoughtful)
- Strong social skills (engaging eye contact, smiles, excellent posture, and body language [e.g., leans forward nodding, appropriate hand gestures]; interacts in a professional manner and shows genuine interest; speaks with enthusiasm and excitement; speaks positively about others, and is responsive in a focused way)
This job description is not meant to cover or contain a comprehensive list of activities, duties, or responsibilities required for this position. Responsibilities, duties, and activities may change at any time with or without notice.
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