What are the responsibilities and job description for the Administrative Assistant position at Aqua?
Are you looking for a fantastic career at Aqua Water? We have an exciting opportunity for an Administrative Assistant in the Westerville, OH area! You will be reporting to the Area Manager. This role will provide administrative support to division staff.
RESPONSIBILITIES and DUTIES:
- Prepare correspondences, including reports and meeting minutes and distribute via e-mail, fax, overnight shipping, etc.
- Maintain general files and records
- Responsible for charging out inventory and assisting in the annual physical inventory count
- Direct telephone calls and messages, make copies, distribute mail and order supplies
- Responsible for the operation and maintenance of office equipment, cleaning contractor, security system and building maintenance
- Responsible for various financial duties for the division including processing of invoices, bank deposits, preparation of purchase orders, credit card statements, claims processing, bulk water invoicing, monthly financial close and other financial duties as assigned
- Enter and edit payroll for division employees
- Local contact for workers compensation claims processing and other benefits and human resource issues
- Coordinate and schedule division activities including, but not limited to, employee meetings, community events and other division public-relation initiatives
- Responsible for all new customers: Application process, processing loan applications, creating new account and setting appointments
- Responsible for coordination and record keeping for the Cross Connection Control Program.
- Responsible for providing back up to the Field Supervisor with various tasks including but not limited to scheduling work orders, customer inquiries and field locates. Also responsible for backing up the State Customer Service Representatives when requested.
- All other duties as assigned.
SPECIAL EDUCATIONAL OR REGISTRATION QUALIFICATIONS:
- High school graduate or GED equivalent.
- Excellent typing and computer skills including proficiency in word processing, spreadsheet, database and e-mail applications, and have the ability to gain proficiency in company technical software such as CIS-Banner, ServiceLink, Lawson and Powerplant.
- Must demonstrate ability to organize and complete multiple activities simultaneously
- Self-starter who can operate with little or no direct supervision
- Must have the personality, articulation (both spoken and written) and characteristics necessary to communicate effectively with customers, all levels of management, employees, regulatory agencies, government officials and vendors
- At least three years’ experience in a responsible administrative position; bookkeeping, accounting experience or training a plus.
- Maintain Notary License
