Project Coordinator

Job Title: Project Coordinator

Client Location: Hartford, CT; Hybrid

Starting: 04/28/2025

Salary/Pay Rate: $36.22 to $40.25/hr

Firm, non-negotiable: Yes

Hours: Full-time

Duration: 6 Months

Job Description:

The Project Coordinator is the entry-level role within the PMO that supports the Enterprise Integrated Marketing (EIM) team ensuring the success of marketing initiatives across multiple business units including Enterprise, Business Insurance, Bond & Specialty Insurance and Personal Insurance Marketing. This position provides administrative and operational support to the Project Management & Planning teams while developing key project management skills necessary for career growth.

The Project Coordinator plays a pivotal role in supporting the internal day to-day operations and delivery for a set of low complexity, tactical projects from inception to completion. The Project Coordinator has basic project management skills that allows them to support projects with supervision.

Key Responsibilities

• Accountable for project setup, closeout, and general maintenance within Workfront.
• Proactively maintains critical information in Workfront including tasks, timing and resources.
• Partner with Planners and PMO to lead the routing process within Workfront Proof.
• Provide direct support to the PMO team in executing project-related tasks.
• Identify and communicate project issues or roadblocks to PMO leadership.
• Develop and actively maintain project timelines for low complexity projects.
• Actively maintain project timelines, tasks, resources and routes within Workfront.
• Escalates issues with timing, tasks, resources, and assets to PMO.
• Coordinate and schedule meetings in partnership with internal teams.
• Update and maintain internal project status documents based on inputs from Project Managers.

Desired Attributes

Project Management Accountability:

• Basic understanding of project lifecycle and workflow across different project types.
• Ability to manage simple tactical projects.
• Strong organizational and problem-solving skills.
• Interest in developing project management expertise and growing within the department.
• Willingness to gain industry knowledge in marketing and advertising.
• Ability to anticipate project needs and proactively assist in execution.

Leadership & Communication:

• Proactive, motivated, and eager to learn.
• Strong relationship-building and teamwork skills.
• Accountability and ownership of assigned tasks.
• Adaptability to changing priorities and new initiatives.
• Effective communication skills for working with internal teams.

Problem-Solving:

• Ability to identify challenges and propose solutions.
• Strong critical thinking and prioritization skills.
• Process-oriented mindset with attention to detail

Required Qualifications:

• 1-2 years of experience in project management, preferably within a marketing or advertising environment. 1 year of project management experience required.
• Basic project management skills and understanding of marketing operations and deliverables.
• Strong attention to detail and organizational skills.
• Effective Communication skills (written, verbal, and presentation)
• A motivated and driven individual who enjoys solving problems.
• Professional maturity and ability to work effectively in a fast-paced environment.
• Experience with project management tools (Workfront preferred).
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams).
• High School diploma or equivalent.

Preferred Qualifications:

• Bachelor’s degree in Marketing, Business, or a related field.
• 2 years of project management experience.
• Experience managing the entire life cycle of a project.

The target hiring compensation range for this role is $36.22 to $40.25 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.