Receptionist

This position is a full-time onsite receptionist position responsible for managing the front desk and all associated administrative responsibilities as detailed below.  

Responsibilities:

• Responsible for visitor management, requiring interaction with both internal and external executives and assistants, government regulatory agencies, vendors, and contractors to coordinate meetings and activities.
• Answering and fielding phone calls.
• Responsible for conference room calendar management working with executive assistants, management, and staff to coordinate a variety of meetings and activities.
• Screen mail, correspondence and phone calls and prioritize essential information for review.
• Communicates and handles incoming and outgoing communications.
• Assists in preparation of meetings, lunches, and presentations.
• Reviews and summarizes miscellaneous reports and documents; prepares background documents as necessary; and performs spreadsheet data entry, as necessary.
• Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner.
• Manages sensitive information with considerable tact and confidentiality.
• Anticipates, actively listens and proactively identifies issues and seeks appropriate resources to resolve situations.
• Handles travel arrangements (both domestic and international) and processes monthly expense reports for site management and others as assigned.
• Works with Finance to manage office supply purchases including tracking expenses, processing purchase requests and orders, and reconciling as needed on a monthly basis.
• Works with cleaning services to ensure facilities are clean and adequately stocked.
• Assists Human Resources with candidate scheduling, travel and employee engagement activities.
• Assists in the execution of Confidentiality Agreements and maintains relevant document files.
• Manage card access for employees and guests.

Qualifications: 

•  Minimum of 3 years administrative support or office management experience.
• Superior communication (written and verbal), organizational, time management and follow-up skills.
• Demonstrated ability to work independently, take initiative and collaborate with others.
• Must be a team player and be able to thrive in an environment where individual initiative, high energy, multi-tasking, and coping with change will be required.
• Highly proficient in Microsoft Office software suite - Word, Excel, PowerPoint, Outlook.
• Experience with Concur or expense system preferred.
• Experienced in handling a wide range of administrative and executive support related tasks.
• Must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a company organization.
• Has the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

The above statements are intended to describe the general nature and level of the work being performed by colleagues assigned to this position. This is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Aquestive reserves the right to make changes to the job description whenever necessary. 

Available benefits include bonus eligibility, health care and other insurance benefits (for employee and family), retirement benefits, paid holidays, vacation, and sick days. 

As part of Aquestive’s employment process, final candidate will be required to complete a drug test and background check prior to employment commencing.  Please Note:  Aquestive is a drug-free workplace and has a drug free workplace policy in place.

Aquestive provides equal employment opportunities to all colleagues and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The Company is required to provide a reasonable estimate of the salary range for this job in certain states and cities within the United States. Final determinations with respect to salary will take into account a number of factors, which may include, but not be limited to the primary work location and the chosen candidate’s relevant skills, experience, and education.  Expected hourly range: $23.00 to $28.00 USD